Supporting Indigenous Women's and 2SLGBTQQIA+ Organizations program: Application guidelines

Guidelines to apply for the Supporting Indigenous Women's and 2SLGBTQQIA+ Organizations program.

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Introduction

The objective of this call for proposals is to increase the ability of Indigenous women's and 2SLGTBQQIA+ organizations to:

Eligible activities

Activities that improve organizations' ability to investigate, develop, propose, review, inform, or consult on policy or program development.

Examples of eligible activities include:

Ineligible activities

Example of ineligible activities include, but are not limited to:

Eligible and ineligible expenses

Eligible expenses are necessary to support the project and are costs incurred after the signature of the agreement. There are 2 types of eligible expenses:

CIRNAC reserves the right to make the final decision on the dollar amount and the activities that will be funded.

Eligible expenses include, but are not limited to:

Project delivery expenses (necessary to deliver the project):

Administrative expenses (central to administer and support the project):

Please consult Appendix A for detailed examples.

Ineligible expenses include:

Please consult Appendix A for detailed examples.

Selection process

Applications will be evaluated by the same criteria. This ensures that all applications are evaluated fairly against the terms and conditions, community needs, risk and availability of funds.

Proposals are assessed on the following criteria:

CIRNAC is using 2 terms and conditions to flow this funding to Indigenous women's and 2SLGBTQQIA+ organizations:

Please note that the terms and conditions are used to flow the funding, but the project must meet all the requirements above. This funding is specifically to support Indigenous women's and 2SLGBTQQIA+ organizations.

The amount of funding will be based on current circumstances, including:

Reporting requirements

Organizations that receive funding must report annually on April 30 of each year.

An audited financial statement might also be requested for every fiscal year in which funding is received, depending on the organization' general assessment risk score and the cumulative funding amount from Indigenous Services Canada and Crown-Indigenous Relations and Northern Affairs Canada.

Contact us

If you have any questions about the program, need an application form, or need help preparing your application, please contact:

Email: femmesautochtones-indigenouswomen@rcaanc-cirnac.gc.ca

Mailing Address:
Indigenous Women's Relations Unit
Indigenous and External Relations Branch
Crown Indigenous Relations and Northern Affairs Canada
10 rue Wellington, 20th Floor
Gatineau, Quebec  K1A 0H4
Canada

Appendix A: Examples of eligible and ineligible expenses

Category of expenses Examples of expenses Type of expenses
Salaries and benefits
(Salaries and benefits should be in keeping with local rates for similar types of work.)
Eligible
  • Salaries and benefits for work directly related to the project. Annual wage per employee has to be indicated.
Ineligible
  • Salaries and benefits for full-time elected leaders, volunteer members of a Board of directors, or other governing body
  • Performance pay and bonuses
  • Severance (in other words, separation payment)
  • Pay related to leave (maternity/parental/sick)
Project delivery
Eligible: Salaries and benefits related to management and support staff. Administrative expenses
Travel
(Travel expenses shall not exceed the rates for public servants set out in the National Joint Council Travel Directive.)
Eligible:
  • Project-related ground or air transportation for salaried or contract staff, volunteers and resource people within Canada
  • Cost of meals and accommodation during travel time
  • Local transportation costs for participants (in other words, tickets for public transportation)
Project delivery
Honoraria and professional fees
(Honoraria should be in keeping with local rates for similar types of work.)
Eligible:
  • Payments made to an individual for a task performed or for knowledge contributed to the project
  • Professional services of an individual (who is not a executive or board member of the applicant organization) or a company with the expertise needed to carry out specific project activities (for example, translation)

Ineligible:

  • lobbyist fees or payments
  • litigation costs or any legal costs not specified in the work plan
  • liability insurance
Project delivery
Eligible:
  • Professional fees related to project activities (for example, bookkeeping)
Ineligible:
  • Allowances paid to volunteer members of a Board of directors or other governing body
Administrative expenses
Materials and supplies Eligible:
  • Materials and supplies needed to carry out the project.
Project delivery
Eligible:
  • General office material and supplies that are not directly attributable to specific project activities.
Administrative expenses
Facilities
(Rental charges should be in keeping with local rates.)
Eligible:
  • Daily facility rentals for project activities (for example, the facility used during a workshop or a conference)
Project delivery
Eligible:
  • Costs related to office space, including utilities

Ineligible:

  • Capital expenses, including construction of a new building or any internal or external loadbearing component of a building that is essential to the stability of the building or any part of it, including foundations, floors, walls, roofs, columns and beams
  • Land costs
Administrative expenses
Office equipment Eligible:
  • Lease or purchase of office equipment and furniture necessary to carry out the project activities and not already owned by the organization
  • Internet and telephone services
Administrative expenses
Other Ineligible:
  • Core funding (i.e., the operations and maintenance of the organization or institution as a whole)
  • Budget deficits, debt reduction or organizational reserves
  • Contributions to fundraising campaigns or other fundraising events
  • Profit to the recipients
 

Appendix B: Example of detailed expenses

Category of expenses Description
Salaries and benefits The description should include:
  • number of people working on the project and their position title;
  • annual wage and Mandatory Employer Related Costs (MERCs)
  • percentage and length of time working on the project.
Example of direct delivery expenses:
1 Project Coordinator, annual salary $60,000, 35% of time working on the project for 2 years, $60,000 x 35% x 2 = $42,000
Fiscal year 1: $21,000 + MERCs
Fiscal year 2: $21,000 + MERCs

Example of administrative expenses:
1 Executive Director, annual salary $95,000, 3% of time working on the project for 2 years, $95,000 x 3% x 2 = $5,700
Fiscal year 1: $2,850 + MERCs
Fiscal year 2: $2,850 + MERCs
Travel The description should include:
  • number of people travelling
  • frequency of trips, the means of transport and the locations of departure and arrival, if possible
  • reason for travelling
  • cost of meals and accommodation
Example of direct delivery expenses:
1 person, 3 roundtrips (Ottawa-Montreal) for 2-day workshops, train tickets 3 x $114 ($342) + meal allowance 3 x 2 x $90 ($540) + accommodation 3 x $150 ($450) = $1,332
Fiscal year 1: $444
Fiscal year 2: $888
Honoraria and professional fees The description should include:
  • type of service (for example, translation, interpretation, consultant)
  • daily or hourly wage
  • percentage or length of time attributed to the project
Example of direct delivery expenses:
Elder to guide the meetings, $400/half-day, 3 half-day workshops, $400 x 3 = $1,200
Fiscal year 1: $400
Fiscal year 2: $800

Example of administrative expenses:
Accounting, $90/hour, 13 days of 7 hours, 15% of time attributed to the project, $90 x 13 x 7 x 15% = $1,229
Fiscal year 1: $378
Fiscal year 2: $851
Materials and supplies The description should include:
  • item or service purchased
  • cost per item or service
  • percentage of the service attributed to the project and length of the service, if applicable
Example of direct delivery expenses:
Office supplies for 16 participants, 3 workshops, $13 x 16 x 3 = $624
Fiscal year 1: $256
Fiscal year 2: $368

Example of administrative expenses:
Photocopying and printing services, $80/month, 10% attributed to the project for 24 months, $80 x 10% x 24 months = $192
Fiscal year 1: $96
Fiscal year 2: $96
Facilities The description should include:
  • item or space being rented
  • daily or monthly rental fee and cost of the utilities, if applicable
  • percentage of space attributed to the project and length of the rental agreement, if applicable
Example of direct delivery expenses:
Audiovisual equipment for 3 workshops, $75/day X 3 = $225
Fiscal year 1: $75
Fiscal year 2: $150

Example of administrative expenses:
Office space of the organization, $1,450/month (including $150/month for utilities) 5% attributed to the project for 24 months, $1,450 X 5% X 24 = $1,740
Fiscal year 1: $870
Fiscal year 2: $870
Office equipment The description should include:
  • item or service purchased
  • cost per item or service
  • percentage of the service attributed to the project and length of the service, if applicable
Examples of administrative expenses:
Laptop for Project Coordinator = $800
Fiscal year 1: $800
Internet and telephone services, $160/month, 10% attributed to the project for 24 months, $160 x 10% x 24 = $384
Fiscal year 1: $192
Fiscal year 2: $192
Publicity and promotion The description should include:
  • type of promotion or publicity
  • cost per item or service, or daily or monthly rates
Examples of direct delivery expenses:
Printing of 3,000 brochures to hand out during meetings with external stakeholders, $0.65/brochure x 3,000 = $1,950
Fiscal year 1: $1,300
Fiscal year 2: $650
Advertising space for 4 advertising campaigns, $200/campaign x 4 = $800
Fiscal year 1: $200
Fiscal year 2: $600

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