Info Source: Sources of Federal Government and Employee Information for Crown Indigenous Relations and Northern Affairs Canada

Table of contents

Introduction

This document is the new and current version of the departments information holdings. It represents the 2020-21 Crown-Indigenous Relations and Northern Affairs Canada Departmental Results Framework & program inventory.

Info Source is a Source of Federal Government and Employee Information holdings. It provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

Background

Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) continues to renew the nation-to-nation, Inuit-Crown, government-to-government relationship between Canada and First Nations, Inuit and Métis; modernize Government of Canada structures to enable Indigenous peoples to build capacity and support their vision of self-determination; and lead the Government of Canada's work in the North.

The Crown-Indigenous Relations and Northern Affairs Canada mandate derives from the Department of Indian Affairs and Northern Development Act, the Indian Act and from a number of recent statutes designed to provide Indigenous peoples with powers beyond the Indian Act, such as the First Nations Land Management Act and the First Nations Jurisdiction Over Education in British Columbia Act; as well as more specific statutes enabling modern treaties and self-government agreements, such as the Maanulth First Nations Final Agreement Act (S.C. 2009, c18) and the Eeyou Marine Region Land Claims Agreement Act (S.C. 2011, c20).

Core Responsibility 1: Crown-Indigenous Relations

Support Indigenous organizations, individuals, communities and governments in achieving reconciliation and advancing self-determination through strengthening Crown-Indigenous relationships based on respect, cooperation, partnership, the recognition and implementation of Indigenous rights, and the implementation of the United Nations Declaration on the Rights of Indigenous Peoples. Activities include negotiating and implementing treaties, self-government agreements and specific claims, consulting and engaging on issues of importance to Indigenous peoples, providing legislative and institutional frameworks for First Nations' jurisdiction over local taxation and financial management and addressing historic grievances.

Departmental Results 1

Indigenous peoples determine their political, economic, social and cultural development

  • Annual number of priorities identified through the permanent bilateral mechanisms that result in policies, funding or legislation
  • Number of communities where treaties, self-government and other constructive arrangements have been concluded
  • Number of treaties, self-government and other constructive arrangements that have been concluded
  • Average Communities Well-Being Index score for modern treaty and self-government agreement holders

Departmental Result 2

Indigenous peoples advance their governance institutions and regimes

  • Percentage of First Nations with fiscal bylaws or laws
  • Percentage of First Nation communities with financial administration laws and financial administration by-laws through the First Nations Financial Management Board
  • Percentage of First Nation communities with land governance regimes established
  • Percentage of First Nation communities with real property taxation regimes established
  • Supported through the First Nations Tax Commission

Departmental Result 3

Past injustices are recognized and resolved

  • Number of net specific claims added to the specific claims inventory
  • Percentage of active Additions to Reserve that have been in the inventory for more than 5 years
  • Percentage of Indian Residential Schools Settlement Agreement claims completed through the Independent Assessment Process.
  • Percentage of Truth and Reconciliation Commission Calls to Action that are Implemented

Program Inventory

Negotiation of Comprehensive Land Claims and Self-Government Agreements

One of CIRNAC's core activities is the negotiation of treaties, self-government agreements and other constructive arrangements with partners in order to support self-determination. More broadly, the program advances the recognition and implementation of Indigenous rights recognized and affirmed by Section 35 of the Constitution Act, 1982, and the implementation of the United Nations Declaration on the Rights of Indigenous Peoples.

Central to this process are interest-based discussions between First Nations, Inuit and Métis communities across Canada in partnership with provincial and territorial governments as applicable, and the federal government led by CIRNAC. These discussions seek to advance shared priorities through collaboratively developed mandates for Indigenous rights and self-determination agreements. Through these processes, the parties work to build a shared understanding of how rights are exercised in particular contexts, which in turn, support healthier, more sustainable and thriving communities.

Negotiation of Rights-Based Agreements, Including Treaties, Self-Government Agreements and Other Constructive Arrangements

Description: This program supports Canada's commitment to the negotiation of rights-based agreements, including treaties, self-government agreements and other constructive arrangements, to reconcile Aboriginal rights, as recognized and affirmed under Section 35 of the Constitution Act, 1982, with the sovereignty of the Crown.

Canada negotiates treaties, self-government and other constructive arrangements to help co-create an enabling environment where Indigenous groups can exercise their right of self-determination and improve the political, social cultural and economic conditions within their communities.

Note: Formerly record number INA CGI 0106.

Document types: Claim issues and negotiations, governmental approval processes, funding arrangements, government obligations, precedents, statistics related to rights-based agreements, studies related to rights-based agreements, committees, procedures and meetings (Federal Steering Committee on Section 35 Rights - Transactional stream and Policy and Coordination stream), policy positions, policy guidelines, policy research and advice, self government proposals, assessments and responses, negotiation reports, conferences, agreements, memoranda of understanding, and workshops.

Includes records related to program guidelines, claims and treaty agreements negotiation support funding proposals assessment and responses, funding arrangements, funding recipient reports.

Record number: CIRNAC TAG 016

Treaty commissions and treaty tables

Description: Includes records related to the activities of treaty commissions and treaty discussion tables. These commissions and discussion tables have been mandated jointly by Canada and First Nations groups in recognition of the importance of treaties and the treaty relationship between the Crown and First Nations. Treaty commissions and treaty discussion tables may undertake facilitated discussions to develop common understandings, engage in public education and research activities and develop partnerships and practical measures in a treaty context.

Note: Formerly Record number INA PSD 855. Definition of historic refers to an agreement and treaty that came in effect pre-1975.

Document types: Files relating to exploratory treaty discussions, Office of the Treaty Commissioner in Saskatchewan, Treaty Relations Commission of Manitoba, treaty issues and claims, historic treaty-related litigation and legal issues, and individual treaty files. Includes records related to program guidelines, treaty commissions and tables funding proposals assessment and responses, funding arrangements, funding recipient reports.

Record number: CIRNAC TAG 855

Assessment of historical research

Description: Includes records related to the assessment, negotiation and settlement of claims of legal rights that are submitted by First Nations or Indigenous groups. Canada first completes a thorough review of the facts of each claim. Claims are accepted for negotiation when Canada concludes that it owes an outstanding legal obligation to the claimant group, or when the claim discloses issues that Canada wishes to address through negotiations. In such instances, a mandate is sought to authorize the negotiation of a settlement with the claimant. To honour its obligations, Canada negotiates settlements with the First Nation or Indigenous group and, where applicable, the province or territory.

Note: Formerly Record number INA CGI 392 and formerly known as Special Claims. Records are filed under the B8275 (Special Claims – Assessment and Historical Research) file primary. Definition of historic refers to an agreement and treaty that came in effect pre-1975.

Document types: Information created on the analysis of claims, research projects, research services, and information on claims or special historical situations, claims negotiation support funding proposals assessment and responses, funding arrangements, funding recipient reports.

Record number: CIRNAC TAG 392

Specific Claims

Program description

Specific claims are claims made by a First Nation against the federal government that relate to the administration of land and other First Nations assets, and to the fulfillment of treaties. The Specific Claims sub-program is an alternative dispute resolution option in which First Nations may participate on a voluntary basis. Key activities include the assessment of the historical and legal facts of the claim; the negotiation of a settlement agreement if it has been determined that there is an outstanding lawful obligation; payment of monetary compensation to First Nations, pursuant to the terms of a settlement agreement or award of the Specific Claim Tribunal; and participating in proceedings before the Specific Claims Tribunal. The government made the resolution of specific claims a priority when it announced the Specific Claims Action Plan in 2007, and reiterated its commitment to resolve claims in the 2010 Speech from the Throne. More recently, in the Federal Budget of 2013, funds were identified to continue to ensure that specific claims are addressed fairly and promptly. Resolving specific claims fairly and expeditiously addresses the legal rights of, and provides justice to First Nations claimants, discharges outstanding legal obligations of the Crown and provides certainty for all Canadians.

Description: Includes records related to the specific claims policy and process, research, assessment, negotiation and settlement of specific claims.

Note: Formerly record number INA CGI 141. Definition of historic refers to an agreement and treaty that came in effect pre-1975.

Document types: Claims-related research policy and negotiation positions, value and compensation related assessments and studies, correspondence, briefing notes, presentations, legal opinions, statistics, final agreements, and guidelines.

Record number: CIRNAC TAG 141

Management and Implementation of Agreements and Treaties (Implementation Sector)

Program description

This program supports the Department's Core Responsibility, Rights and Self‑Determination, through the implementation of modern treaties and self‑government agreements. It aims to create, foster and maintain ongoing relationships to support the fulfilment of Canada's legal obligations pursuant to modern treaties and self-government agreements, including rights and interests of Indigenous peoples. This program supports Indigenous communities in articulating their interests, participating in economic activities, and managing and developing land and resources, where applicable. It also helps to demonstrate the importance of agreements and related partnerships between the Crown and Indigenous peoples. This is achieved by honoring Canada's obligations as set out in modern treaties and self-government agreements, and by improving collaboration between Canada and Indigenous peoples, particularly between Canada and modern treaty and self-government agreement holders. Creating, building and maintaining relationships that honor modern treaties and self-government agreements contributes to strengthened, healthy, self-reliant and sustainable Indigenous communities while promoting delivery of programs and services vital to the health and advancement of Indigenous peoples on the path to self-determination.

Implementation of Comprehensive Land Claim Agreements

Description: To build and maintain strong relationships with Indigenous partners and coordinate and monitor implementation activities on behalf of the Government of Canada to assist in meeting our obligations vis-a-vis comprehensive land claim agreements and self-government agreements. The Implementation branch is responsible for producing information related to the implementation of comprehensive land claim agreements and self‑government agreements. Information within our documents includes areas involved in implementing the funding and services reached in a negotiated agreement. This includes financial audits, implementation committee reports, financial transfers, briefing notes, guidelines created to assist federal implementers, reports on meeting contracting obligations, and the status of the federal governments obligations contained in these agreements.

Document types: Comprehensive land claim agreements, Self-government agreements, implementation plans, fiscal transfer agreements, orders-in-council, financial audits and records received, guidelines, annual reports, memorandum to cabinet, treasury board submissions, briefing notes.

Record number: CIRNAC IS 1106

Consultation and Accommodation (Implementation Sector)

Program description

This program provides support to federal departments and agencies as they work to fulfill the Crown's legal duty to consult, and where appropriate, accommodate Indigenous peoples whose asserted or established Aboriginal or treaty rights may be impacted by a federal activity. The program's core responsibilities may be summarized as:

  • leading the whole-of-government approach to consultation and accommodation
  • providing guidance, advice, information, tools (including web-based information services), and training to support federal officials in working to meet their duty to consult obligations
  • leading policy work on emerging issues associated with consultation and accommodation
  • building consultation capacity among Indigenous groups by negotiating and providing funding for consultation tools (protocols and resource centres)

This consultation and accommodation program supports the departmental result of enabling Indigenous peoples to build capacity and support their vision of self-determination in terms of determining their political, economic, social and cultural development by providing advice and guidance to internal and external stakeholders so that they may effectively consult and engage Indigenous peoples. Further, by providing funding for the negotiation and implementation of consultation protocols and consultation resource centres, the consultation and accommodation program supports Indigenous organizations and communities in controlling and managing their interests based on the recognition of and respect for their rights. Ultimately, the outputs provided by this program provide support essential for renewing nation-to-nation, Inuit-Crown and government-to-government relationships between Indigenous peoples and the federal Crown.

Description: The Crown has a legal duty to consult and, where appropriate, accommodate Indigenous groups when the Crown has knowledge of potential or established Aboriginal and Treaty rights and contemplates conduct that might adversely affect those rights.

Document types: Funding agreements, financial and other reports relating to protocols with Indigenous groups, policy documents, briefing materials and correspondence related to Indigenous consultation, documents related to assertions of rights, updated guidelines and training materials for federal officials, contracts and human resources management documents.

Record number: CIRNAC IS 1003

Consultation and Policy Development

Program description

The Consultation and Policy Development contribution program is intended to be a vehicle for a wide range of engagements between the department and Indigenous peoples for the development and implementation of departmental policy and programming. Eligible activities are those which investigate, develop, propose, review, inform or consult on policy matters within the mandate of the department. Eligible activities include workshops, studies, meetings, and policy development, all of which relate to and are in support of the department's policies and programming. The funding supports the department as a whole to collaborate with Status Indians, Innu and Inuit on key policy issues. Eligible recipients include: Status Indian, Inuit and Innu peoples (e.g. Tribal Councils; Indigenous Education Authorities). In 2016-17 the department provided a total of $24 million in funding to eligible recipients across the department portfolio.

Legal and Policy Authority: Department of Crown Indigenous Relations and Northern Affairs Act

Federal Interlocutors Contribution Program

Program description

The Federal Interlocutors Contribution Program aims to enhance the capacity, stability and accountability of both Métis and Non-Status Indian Aboriginal Representative Organizations to represent their members, and to build partnerships with federal and provincial governments and with the private sector. The program also works more specifically to:

  • support the Métis National Council and its governing members in their transition to self-government and self-determination by enhancing their governance capacity
  • develop and standardize "objectively verifiable membership systems" for s. 35 rights-holding Métis collectives in accordance with the Supreme Court of Canada decision in Powley in 2003
  • provide capacity and support for engagement on and development of key policy positions by Métis and Non-Status organizations

The program supports the departmental result that Indigenous and Northern governments and institutions are effective and accountable by ensuring core governance capacity exists and is enhanced in key national and provincial Métis and Non-Status representative bodies.

Métis Relations and Rights Management, and Non-Status Indian Relations

This sub-program aims to enhance the capacity, stability and accountability of both Métis and non-status Indian Aboriginal Representative Organizations to represent their members, and to build partnerships with federal and provincial governments, and with the private sector. The sub-program also works more specifically with Métis and Non-Status Indian Aboriginal Representative Organizations to develop and standardize "objectively verifiable membership systems" for Métis people, in accordance with the Supreme Court of Canada decision in Powley in 2003.

Métis Rights Management

Description: Includes records related to funding proposal and applications that provide sufficient legal information about the organization are completed in order to form comprehensive funding arrangements. In addition, eligibility criteria of the organization and the proposals are established to ensure recipient and program compliance. Risk assessments are completed based on the organization and the project activity and peer reviews are held to communicate information to officers of other Métis and Non-Status Indian Relations Directorate programs to better support the organization and ensure activities are forward moving. Mutually agreed upon work plans are developed to schedule and assess progress of deliverables. Project information is held on file and stored in a database that records basic tombstone information about the project as well as the results achieved within the project. The monitoring activities, interim and final results of the project activity are captured within quarterly and final recipient activity and financial project reports.

Note: Formerly record number AANDC IRS 1040

Document types: Proposals, budgets, financial forecasts and statements, incorporation documents and letters patents, constitution and by-laws, resolutions from annual general assemblies, legal signing authorities and board members and executive, audited financial statements, risk assessments, eligibility assessments, activity and financial reports, letters of provincial support, work plans.

Record number: CIRNAC PSD 1040

Métis and Non-Status Indian Organizational Capacity Development

Description: Includes records related to funding proposal and applications that provide information about organizations in order to develop comprehensive funding arrangements. In addition, eligibility criteria of the organization and of the proposals are established to ensure recipient and program compliance. Risk assessments are completed based on the organization and the project activity and peer reviews are held to both ensure a consistency of assessments and to inform officers of other programs to better support the organization through complementary initiatives. Mutually agreed upon work plans are developed to schedule and assess progress of deliverables. Project information is held on file and stored in a database that records basic tombstone information about the project as well as the results achieved within the project. The monitoring activities, interim and final results of the project activity are captured within quarterly and final recipient activity and financial project reports.

Note: Formerly record number CIRNAC IRS 1026

Document types: Proposals, budgets, financial forecasts and statements, incorporation documents and letters patent, constitution and by-laws, resolutions from annual general assemblies, legal signing authorities and Board Members and Executive, audited financial statements, risk assessments, eligibility assessments, activity and financial reports, letters of provincial support, work plans.

Record number: CIRNAC PSD 1026

Inuit Relations Directorate

Description: Contains records related to research on various Inuit issues as it pertains to the Inuit Relations Directorate (IRD) mandate, which seeks to develop common approaches within the federal government to address Inuit issues in order to bring greater coherence, relevance and effectiveness to policies and programs as they affect Inuit communities; clarify and strengthen les and responsibilities of and between governments as they relate to Inuit communities and develop strong ongoing relations with national, regional, international and urban Inuit organizations.

Note: Formerly record number AANDC PSD 1010

Document types: List of events, government departments, Inuit organization list, email, letters, presentations, briefing materials, funding agreements, reports, minutes and planning documents.

Record number: CIRNAC NAO 1010

Treaty Commissions and Treaty Tables

Description: Includes records related to the activities of treaty commissions and treaty discussion tables. These commissions and discussion tables have been mandated jointly by Canada and First Nations groups in recognition of the importance of treaties and the treaty relationship between the Crown and First Nations. Treaty commissions and treaty discussion tables may undertake facilitated discussions to develop common understandings, engage in public education and research activities and develop partnerships and practical measures in a treaty context.

Note: Formerly record number INA PSD 855. Definition of historic refers to an agreement and treaty that came in effect pre-1975.

Document types: Files relating to exploratory treaty discussions, Office of the Treaty Commissioner in Saskatchewan, Treaty Relations Commission of Manitoba, treaty issues and claims, historic treaty-related litigation and legal issues, and individual treaty files.

Record number: CIRNAC TAG 855

Assessment of Historical Research

Description: Includes records related to the assessment, negotiation and settlement of special claims of legal rights that are submitted by First Nations or Indigenous groups, and that do not fit within the parameters of the existing Comprehensive or Specific Claims Policies. Canada first completes a thorough review of the facts of each claim. Special claims are accepted for negotiation when Canada concludes that it owes an outstanding legal obligation to the claimant group, or when the claim discloses issues that Canada wishes to address through negotiations. In such instances, a special mandate is sought to authorize the negotiation of a settlement with the claimant. To honour its obligations, Canada negotiates settlements with the First Nation or Indigenous group and (where applicable) the province or territory.

Note: Formerly record number INA CGI 392 and formerly known as Special Claims. Records are filed under the B8275 (Special Claims – Assessment and Historical Research) file primary. Definition of historic refers to an agreement and treaty that came in effect pre-1975.

Document types: Information created on the analysis of special claims, research projects, research services, and information on claims or special historical situations.

Record number: CIRNAC TAG 392

Basic Organizational Capacity

Program Description

Basic Organizational Capacity funding supports basic administration costs and provides a minimum level of capacity so that organizations can advise the federal government of their members' needs and interests. Basic operations such as salaries, rent and utilities are also covered. In 2016-17 the Department provided a total of $26.5 million in core funding to the five national and the 41 regional Indigenous Representative Organizations. This program aligns to the core departmental responsibility of "Rights and self-determination" by supporting Indigenous and Northern organizations, individuals and communities in controlling and managing their own affairs and interests based on collaboration and partnerships. Eligible recipients are recognized Indigenous organizations. These organizations must be incorporated, represent First Nations, Métis, Inuit, or Non-Status Indian communities or Indigenous Women and not be in receipt of core funding from other federal departments for the purpose of maintaining basic organizational capacity to represent or advocate for the interest of its members.

Legal and Political Authority: Department of Crown-Indigenous Relations and Northern Affairs Act

Other Claims

Program description

This program addresses activities related to the resolution of litigation and out-of-court settlements for any claim that cannot be designated to any other existing departmental program. Key program activities include planning, managing cases, seeking mandates, negotiating settlements and reporting. Assessment of the merits of any given claim includes conducting legal and business risk assessments with a view to obtaining a settlement mandate. Monetary compensation and implementation activities are pursuant to the terms of a settlement agreement or direction provided by a court or tribunal. The program partners with Justice Canada to manage litigation, to negotiate settlement agreements out of court and to see litigation though the court system, helping to establish Canada's Indigenous jurisprudence. The program also works with Finance Canada to access funding to help resolve grievances through out-of-court settlements. The goal is to manage and resolve Indigenous litigation ("Past Injustices") to the benefit of all parties. The newly defined program Other Claims, has the objective of managing and resolving the department's Indigenous litigation inventory and secondary objectives of providing strategic advice to sectors and regions on programs and policies, providing efficient and effective management and resolution of litigation and considering the Crown's interest and objectives with respect to Indigenous peoples.

First Nation Jurisdiction over Land and Fiscal Management

Program description

The First Nation Jurisdiction over Land and Fiscal Management program contributes to the development of strong First Nations governance and capacity and provides them with options to exercise jurisdiction, control and management over their own affairs and resources and pursue economic development activities. With the support of Indigenous institutional partners (Lands Advisory Board, First Nation Land Management Resource Centre), the department continues to remove barriers for First Nations that decide to opt out of sections of the Indian Act relating to land management and participate in alternative legislative regimes to exercise their own jurisdiction and lawmaking authority. CIRNAC and Indigenous institutions are working together with First Nations to develop the tools they need to drive local economic development, empower their communities, and promote prosperity. The department, in collaboration with First Nations-led institutions (First Nations Tax Commission, First Nations Financial Management Board, and First Nations Finance Authority) is providing legislative and institutional frameworks for First Nations' jurisdiction over local taxation and financial management, as well as provides First Nations with access to long-term and affordable financing.

Residential Schools Resolution

Program description

The Residential Schools Resolution program contributes to the core responsibility of Rights and Self-Determination through the implementation of the Indian Residential Schools Settlement Agreement. The program supports the resolution of claims of abuse under the Independent Assessment Process and promotes reconciliation with former students, their families and communities, and other Canadians. The expected outcome of the program is 'a fair, comprehensive and lasting resolution to the legacy of Indian Residential Schools'. The department has a responsibility to ensure Canada's commitments under the Settlement Agreement are met. The program is a claimant-centered, non-adversarial, out-of-court process to resolve claims of sexual abuse, serious physical abuse, and other wrongful acts. It is supported administratively by the department. The Secretariat is responsible for the resolution of the process claims and the administration of the Group process transfer program. The department's Resolution and Individual Affairs Sector provides payment of compensation awards.

Indian Residential Schools Information Request

Description: Includes records related to requests which can be made to CIRNAC for information related to Indian Residential Schools.

Document types: Correspondence with requesters, historical student records, Common Experience Payment records, Advance Payment research results, settlement documents related to Alternative Dispute Resolution and Independent Assessment Process, other historical documents, Article 12 decision memoranda, policy papers.

Record number: CIRNAC RIA E5442-14

Common Experience Payment and Personal Education Credits Program

Description: Includes records related to the Common Experience Payment component of the Indian Residential Schools Settlement Agreement, such as personal information collected in support of Common Experience Payment applications, correspondence, identity information, as well as justification and payment details. Also includes records related to applicant's reconsideration requests, appeals to the National Administration Committee, appeals to the Courts, as well as records pertaining to the development and implementation of terms and conditions for the administration of the Personal Education Credits process and the distribution of Personal Education Credits.

Document types: Birth certificates, marriage certificates, consent to communicate forms, legal change of name, adoption papers, court documents authorizing access for Personal Representatives, affidavits, documents in support of the Common Experience Payment application, correspondence, Personal Education Credits Acknowledgement, Redemption and Appeals forms, educational entity invoices, briefing notes, decks and communications products, committee minutes.

Record number: CIRNAC RIA E5442-9

Advance Payment

Description: Includes records related to the administration of the Advance Payment program including personal information collected in support of Advance Payment and also application forms status (approved or denied), briefing notes and payment details. The Advance Payment program was launched in advance of the implementation of the Common Experience Payment program for elderly former Indian residential school students. Applications were accepted between May and December 2006.

Document types: Completed applications for the Advance Payment, birth certificates, marriage certificates, legal change of name, adoption papers.

Record number: CIRNAC RIA E5442-8

Alternative Dispute Resolution

Description: Includes records related to the Alternative Dispute Resolution process for Indian Residential Schools. The Alternative Dispute Resolution process was a voluntary process that offered a timely and out-of-court option to resolve claims of physical abuse, sexual abuse and wrongful confinement suffered at Indian Residential Schools. The Alternative Dispute Resolution process received applications from 2003 to 2007.

Note: Alternative Dispute Resolution Mandatory documents can also be released for use in the Independent Assessment Process depending on the type of claim.

Document types: Alternative Dispute Resolution applications can include personal information collected in support of Common Experience Payment applications, Crown document production (student, staff, and school reports), claimant document production (medical, education, income, and corrections records), hearing transcripts and audio recordings, and adjudicators' decisions, briefing notes, decks, communications products.

Record number: CIRNAC RIA E5442-7

Indian Residential Schools Settlement Agreement – Article 12 requests

Description: Requests can be made to Crown Indigenous Relations and Northern Affairs to add an institution as an Indian residential school through Article 12 of the Indian Residential Schools Settlement Agreement. The Indian Residential Schools Settlement Agreement web site contains a listing of all institutions requested through Article 12, as well as a status chart updated regularly with decisions in regards to the request to add an institution to the Indian Residential Schools Settlement Agreement.

Document types: Correspondence, research reports, and decision memos, hard copy requests, decision letters and additional information submitted by the requester, communications products, litigation documents, affidavits.

Record number: CIRNAC RIA E5442-12

Opt-Out Process

Description: The 5 month "opt-out" period commenced March 22, 2007 after the approval of the Indian Residential Schools Settlement Agreement by the Provincial and Territorial courts of all 9 Canadian jurisdictions in which it required approval. This enabled former students and their families to decide whether or not they wished to be included in the Indian Residential Schools Settlement Agreement. Any former student who chose to opt-out is not eligible for programs under the Indian Residential Schools Settlement Agreement. Individuals wishing to rescind their opt-out must obtain their own legal representation and petition the courts for an order permitting the opt-out decision to be rescinded.

Document types: Opt-out forms, correspondence, rescinded Opt-Out forms.

Record number: CIRNAC RIA 1107

Independent Assessment Process

As one of the compensations elements established under the Indian Residential Schools Settlement Agreement, the Independent Assessment Process (IAP) is a non-adversarial, out of court process for claims of sexual abuse, serious physical abuse, and other wrongful acts causing serious psychological consequences to the claimant. The IAP aims to bring a fair and lasting resolution to harm caused by residential schools through a claimant-centered and neutral process. Updates on the IAP are posted quarterly on the department's website.

Description: Includes records related to personal information collected in support of the Independent Assessment Process status of application forms (admitted or non-admitted), justification, and details of any awards made. These records are created and held pursuant to the Indian Residential Schools Settlement Agreement, under the supervision of 9 provincial and territorial courts. There are 2 separate holdings of records:

  • Indian Residential Schools Adjudication Secretariat as neutral administrator of the process
  • CIRNAC Resolution and Partnership Sector - Settlement Agreement and Childhood Claims Branch, as a defendant in the process.

The Independent Assessment Process received applications from 2007 to 2012.

Note: Alternative Dispute Resolution mandatory documents can also be released for use in the Independent Assessment Process depending on the type of claim.

Document types: Independent Assessment Process case file records refer primarily to records containing information of claimants, alleged perpetrators, witnesses, etc. These records include: application forms, crown document production (student, staff, and school reports), claimant document production (medical, education, income, and corrections records), hearing transcripts and audio recordings, and adjudicators' decisions.

Record number: CIRNAC RIA E5442-10

Litigation Management and Resolution

Description: Includes records related to Indian Residential School claims filed in the court process and on specific issues related to resolution of these claims through litigation and court process involving CIRNAC, The Department of Justice, personal information and payment details. Generally addresses the litigation management process as opposed to individual court claims from the period 1996 to 2006.

Document types: Documents related to litigation, research reports, policy and legal positions, information received during the process, litigation management and resolution processes, statistical purposes, case summaries, claims settlement and court rulings.

Record number: CIRNAC RIA E5442-2

Management of Indian Residential Schools Records

Description: Includes the personal information collected and used as part of the litigation process which includes pleadings filed by the claimant's counsel and by counsel for the Attorney General of Canada, as well as information related to the Litigation Management and Resolution (CIRNAC RIA E5442-2), Alternative Dispute Resolution (CIRNAC RIA E5442-7), Advance Payment (CIRNAC RIA E5442-8), Independent Assessment Process (CIRNAC RIA E5442-10), Article 12 Requests (CIRNAC RIA E5442-12), Indian Residential Schools Information Requests (CIRNAC RIA E5442-14), Opt-Out (CIRNAC RIA 1107) and Common Experience Payment cases. The personal information collected may include the following: full name, nickname, gender, Indian Status, home and work mailing address, telephone number, date of birth, date of death, race, country of birth, employment, medical and psychological records, education records including report cards and teacher's comments dates of school attendance, residential school attended, student number, details of the alleged or perpetrated abuse experienced, settlements received, religious affiliation, signature.

Note: Formerly Litigation and Adjudication Management Related to Indian Residential Schools Students.

Class of individuals: Individuals who have filed civil suits against the government or sought Alternative Dispute Resolution; Advance Payment; Independent Assessment Process and Common Experience Payment as a means of resolution for their experience at Indian Residential Schools. Also includes other parties related to the cases of current and former employees, former students, alleged or responsible perpetrators, legal counsel, teachers, medical staff and other individuals who are representing or acting on behalf of claimants and individuals providing witness accounts.

Purpose: To support the litigation process of legal claims and resolution cases and to provide a consistent overview of the cases which allows the applicable Sectors within CIRNAC (i.e. Indian Residential Schools Adjudication Secretariat and the Resolution and Individual Affairs) to analyze trends on a national level.

Consistent uses: The information is compiled in a case management database called Single Access Dispute Resolution Enterprise and is used by the applicable Sectors within CIRNAC (Indian Residential Schools Adjudication Secretariat and the Resolution and Partnership Sectors) and by litigators from the Department of Justice Canada (JUS PPU 010) to provide consistent information in support of those cases. It is also used by the Department of Justice Canada to analyze litigation trends on a national level. The information is further used in responding to media requests, and to track demographic information to assist in the historical research of the claims. Anonymized statistical reports are provided to senior management.

Retention and disposal standards: Under development.

RDA number: 2017/003
Related class of record numbers: CIRNAC RIA E5442-2, CIRNAC RIA E5442-7, CIRNAC RIA E5442-8, CIRNAC RIA E5442-9, CIRNAC RIA E5442-10, E1442-12, E5442-14, CIRNAC RIA 1107
TBS registration: 005376
Bank number: CIRNAC PPU 040

Litigation Committee Records

Description: Includes Litigation Committee Records.

Class of individuals: Individuals who have made a claim against the government of Canada regarding their experience at a former Indian Residential School.

Purpose: This bank exists to maintain a record of the Indian Residential Schools Resolution Canada Litigation Committee decisions.

Consistent Uses: Information is maintained for audit purposes.

Retention and disposal standards: To be established.

RDA number: 2017/003
Related class of record number: CIRNAC RIA E5442-2
TBS registration: 005373
Bank number: CIRNAC PPU 010

Settlements

Description: Includes the region, school attended and dates attended, date statement of claim filed, church denomination, date of settlement, apportionment, settlement award and the settlement mandate.

Class of individuals: Individual and group claim settlements.

Purpose: To maintain a record of all settlements reached with individuals or groups of claimants.

Consistent Uses: Information may be used for internal financial and operational verification purposes.

Retention and disposal standards: To be established.

RDA number: 2017/003
Related class of record number: CIRNAC RIA E5442-2
TBS registration: 005375
Bank number: CIRNAC PPU 030

Settlement mandates

Description: Includes approved mandates to settle validated claims of former students who have made a claim against the government regarding their experience at a former Indian residential school in Canada.

Class of individuals: Claimants seeking compensation involving attendance at Indian residential schools in Canada.

Purpose: To maintain a record of all settlement mandates approved by the Indian Residential Schools Resolution Canada Litigation Committee in spreadsheet format. The information is used to identify the date of the mandate approval, the region, school and church denomination, date of school attendance, apportionment and confirmation of settlement.

Consistent uses: Information may be used for internal financial and operational verification purposes.

Retention and disposal standards: To be established.

RDA number: 2017/003
Related record number: CIRNAC RIA E5442-2
TBS registration: 005374
Bank number: CIRNAC PPU 020

National document collections

Description: Includes records gathered from federal government and church sources that demonstrate federal government policies regarding Indian Residential Schools or the application of those policies. These documents have been collected to centralize in one place the policy-level documents relating to issues connected to Indian Residential Schools. Contains policy documents on a wide array of Indian Residential Schools related issues such as education, health, nutrition, culture and language.

Document types: Copies of historical records retrieved from archival, semi and active records, including copies of records disclosed to CIRNAC by churches who are parties to the Indian Residential Schools Settlement Agreement.

Record number: CIRNAC RIA E5442

Research Document Collections

Description: This bank includes records gathered from federal government sources pertaining to Indian Residential Schools in response to claims brought against the Crown. It contains information on specific school research related to Indian Residential Schools located in British Columbia, Alberta, Manitoba, Nova Scotia, Ontario, Québec, Saskatchewan, the Yukon, Northwest Territories and Nunavut as well as general history of Residential Schools; in addition, research associated with specific litigation against the federal Crown pertaining to the above-noted provinces and territories.

Class of individuals: Claimants seeking compensation concerning their experiences at Indian Residential Schools in Canada.

Purpose: The documents are collected to research and validate the claims brought against the government. They consist of photocopies of documents held in original form at various federal government repositories.

Consistent uses: The information used by staff of CIRNAC and by the Department of Justice litigators for operational verification purposes of residency and years of attendance at Indian Residential Schools.

Retention and disposal standards: To be established.

RDA number: 2017/003
Related record number: CIRNAC RIA E5442
TBS registration: 005377
Bank number: CIRNAC PPU 050

Records management

Description: Includes records related to resolution policies and procedures used for the implementation of Subject File Classification Systems, the management of the Essential Records Program, the policy on the management of Ministerial Records and the Electronic Information Management Program.

Document types: File classification system, essential records, records information management system, retention and disposition, management of government information holdings.

Record number: CIRNAC RIA A3740

Reconciliation

This sub-program provides ongoing support for the implementation of the Indian Residential Schools Settlement Agreement (IRSSA) and promotes reconciliation between Canada and former Indian Residential School students, their families and communities, as well as between Aboriginal peoples and other Canadians. Reconciliation supports the implementation of IRSSA by working with the churches that ran the schools to ensure they fulfill their obligations under the IRSSA, and by working with Health Canada as it provides health supports under IRSSA. The sub-program promotes reconciliation by developing and offering concrete gestures of reconciliation, which vary from year to year, with an emphasis on educating the public about the history and legacy of Indian Residential Schools, and supporting the development of curriculum and educational tools to bring the history of Indian Residential Schools into the classroom, and by leading the implementation of a departmental reconciliation framework.

Commemoration initiative

Description: Includes records related to the Commemoration component of the Indian Residential Schools Settlement Agreement. These records include documents related to the approval of the Truth and Reconciliation Commission's recommendations; the development and management of contribution agreements; the overall management of the $20M allocated for the Commemoration; departmental reporting obligations; and any related briefings and correspondence.

Note: Contribution agreements and reports are arranged electronically in the First Nation and Inuit Transfer Payment system under the recipient's name and number. Hard copies are filed by name and separated by document type (contribution agreement, assessments, recipient reports, and correspondence) in a chronological sequence. Other documents are saved in CIDM in NCRSE 5452-19-6 (Outreach – PALO) and NCRSE 5254-19 (Public Affairs Liaison and Outreach) by document type.

Document types: Correspondence, briefing notes, decks, communications products, project proposals, third party intellectual property, contribution agreements, recipient reports, and program terms of reference.

Record number: CIRNAC RIA 1108

Support to the Truth and Reconciliation Commission

As per the Indian Residential Schools Settlement Agreement, the Government of Canada has an obligation to disclose to the Truth and Reconciliation Commission (TRC) all documents relevant to the TRC's mandate in an organized fashion.

Support to the Truth and Reconciliation Commission

Description: Includes records related to its obligations vis-à-vis the Truth and Reconciliation Commission. These records include documents related to In-Kind Services, Document Disclosure, Church Liaison and National Events

Note: Records are created and organized using the Livelink prefix NCRSE and file numbers 545, primarily organized by sub-topic. Hard copy materials are organized by topic and affiliated group.

Document types: Correspondence, briefing notes, records of decision, policy positions, project management documentation, memoranda of understanding, background material, meeting minutes, reports, presentation materials, and legal documents.

Record number: CIRNAC RIA 1109

Core Responsibility 2: Northern Affairs

Support Canada's Arctic and Northern organizations, individuals, communities and governments in the pursuit of a strong, inclusive, vibrant, prosperous and self-sufficient North, the vision of Canada's Arctic and Northern Policy Framework. This includes federal coordination, science leadership, natural resource and environmental management, effective delivery of federal programming, and territorial relations.

Departmental Results 4

Arctic and Northern leadership and prosperity are advanced

  • Number of devolution phases in Nunavut completed
  • Average Community Well-Being Index score for communities in the North

Departmental Results 5

Northern and Indigenous communities are resilient to changing environments

  • Percentage Annual growth rate of food prices in isolated northern communities compared to the national growth rate
  • Reduction, in liters, in the consumption of diesel fuel for electricity and heating in northern communities resulting from renewable energy and energy efficiency projects

Departmental Results 6

Northern lands and resources are sustainably managed

  • Percentage of high priority northern contaminated sites that are being actively managed
  • Percentage of environmental assessment decisions that reflect the perspectives of Northerners and Indigenous peoples

Program Inventory

Northern and Arctic Governance and Partnerships

Program description

This program strengthens northern communities and people by: devolving responsibilities for lands and natural resources to territorial governments; fostering effective intergovernmental relations with territorial and Inuit governments; collaborating with Inuit organizations and providing support to Territorial Commissioners; providing grants for hospital and physician services in Nunavut and the Northwest Territories; and, advancing Canadian and northern interests through circumpolar forums such as the international Arctic Council. Indigenous people, Northerners and Canadians will benefit from territorial governments ultimately having more control over their own affairs

Political Development and Intergovernmental Relations

This sub-program facilitates the growth of strong, effective and efficient government structures in the North. The devolution of responsibilities for land and resource management to territorial governments will strengthen northern governance. This sub-program also supports legislation and policy initiatives, the advancement of intergovernmental processes, and the appointment of Territorial Commissioners and general federal-territorial relationships. As well, it ensures that circumpolar cooperation activities reflect Canadian interests, and grants are provided to territorial governments for hospital and physician services.

Territorial Socio-Economic and Financial Data

Description: Collection, compilation and statistical interpretation of socio-economic and public finance data for the Northwest Territories and Yukon.

Note: Formerly record number CIRNAC CFO 271.

Document types: Data are published annually in Northern Indicators and then every 5 years following the Census in Northern Census Highlights.

Record number: CIRNAC NAO 271

Federal-Territorial Agreements and Arrangements

Description: Includes records related to agreements and arrangements with the Yukon, Nunavut and Northwest Territories.

Note: Formerly Record number CIRNAC NAP 166.

Document types: Agreements and arrangements with the governments of the Yukon, Nunavut and Northwest Territories, and briefing materials providing supporting advice.

Record number: CIRNAC NAO 166

Northern Political Development

Description: Includes records pertaining to political and constitutional development of the 3 territories. Records provide information and advice on governance, devolution, legislation and protocol.

Note: Formerly Record number CIRNAC NAP 202.

Document types: Briefing notes, other briefing materials, correspondence, Order-in-Council submissions, draft legislative amendments, funding agreements, protocol, process, planning documents, minutes, presentations, correspondence, emails and reports.

Record number: CIRNAC NAO 202

Arctic and Northern Policy Development

Description: Includes records pertaining to whole-of-government policy coordination, development and analysis in the North, including the Arctic and Northern Policy Framework. The Framework is a whole-of-government vision for the Arctic and North through to 2030 and beyond, and was co-developed with Indigenous, territorial and provincial partners. The Department is the Secretariat to the Ad Hoc Committee of Deputy Ministers on the Arctic and supporting Assistant Deputy Minister, Director General and working-level committees and working groups. The committees coordinate horizontal and whole-of-government initiatives in the Arctic and North.

Note: Formerly Record number INA NAP 146.

Document types: Correspondence, committee records, studies, briefing notes, correspondence, emails, reports and other briefing materials.

Record number: CIRNAC NAO 146

Northwest Territories Devolution

Description: Includes records related to devolution negotiations to transfer responsibility for land and water management and law-making powers to the Government of the Northwest Territories.

Note: Formerly record number CIRNAC NAP 100.

Document types: Devolution negotiations documents, legislation supporting materials, protocol, process documents, planning documents, correspondence, briefing notes, decks, emails, reports, meeting agendas, presentation and other briefing materials providing supporting advice.

Record number: CIRNAC NAO 100

Nunavut Implementation

Description: Records related to the creation of the Nunavut Territory and government on April 1, 1999, including: documentation pertaining to human resources planning and development, training, Inuit employment, infrastructure development, Nunavut implementation, legislation, heraldry, information technology, celebrations, the Interim Commissioner's role and responsibilities, the Nunavut Implementation Commission, the Partnering Arrangement with Nunavut Tunngavik Incorporated, the Office of the Commissioner of Nunavut, infrastructure and the Nunavut Regional Office staffing.

Note: Formerly Record number CIRNAC NAP 140.

Document types: Plans, reports, surveys, studies, statute revisions, meeting minutes, shared service agreements, briefing notes, legislation supporting materials, planning documents, lists, statements of work, proposals, budgets and correspondence.

Record number: CIRNAC NAO 140

Nunavut Training

Description: Contains personal information on Inuit attending training programs. It includes their names, addresses, telephone numbers, age, gender, marital status, education, social insurance number and ethnic origin.

Note: Now related to record number CIRNAC NAO 140.

Class of individuals: Inuit students attending training programs and whose studies are funded directly or indirectly by the department.

Purpose: The information is issued to monitor and control the provision of training of Inuit for jobs in the Nunavut Government to April 2000.

Consistent Uses: No consistent uses.

Retention and disposal standards: Records are retained for 5 years from the end of training and are then transferred to Library and Archives Canada.

RDA number: 78/032
Related record number: CIRNAC NAO 140
TBS registration: 003921
Bank number: CIRNAC PPU 020

Territorial Government Administration

Description: Includes records related to plans and policies for the development of the Northwest Territories and Nunavut governments and the evolution of these governments. Councils of the Northwest Territories and Nunavut: debates, elections, members, rules, territorial ordinances, legislative programs, devolution, and division of Northwest Territories, Nunavut and constitutional development.

Note: Formerly record number INA NAP 161. Public ordinances arranged by individual ordinance.

Document types: Correspondence, funding agreements, reports, lists, legislation supporting materials, planning documents, policy framework, studies, briefing notes, other briefing materials, Territorial Council debate documents and territorial Legislative Assembly documents.

Record number: CIRNAC NAO 161

Employment Northern

Description: The information includes workforce information on Northern projects, employers and the socio-economic aspects of Northern development (e.g. employment and recruiting, counselling and unions).

Note: Formerly record number CIRNAC NAP 276.

Document types: Includes studies, surveys, reports, statistics, memoranda of understanding, correspondence, briefing notes and other briefing materials.

Record number: CIRNAC NAO 276

On-the-Job Training

Description: Contains information on the training period, the individual's monthly allowances and a monthly evaluation by the training agency.

Note: Now related to record number CIRNAC NAO 276.

Class of individuals: Northern Aboriginal peoples.

Purpose: The purpose of this bank is to maintain training agreements between northern Aboriginal peoples and training agencies. Records in the bank are restricted to northern Native people and are used to monitor each individual's progress.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and disposal standards: Records are retained for five years and are then transferred to Library and Archives Canada.

RDA number: 78/032
Related Record number: CIRNAC NAO 276
TBS registration: 002536
Bank number: CIRNAC PPU 170

Circumpolar

Description: Includes records related to the management of the international dimension of CIRNAC's Northern mandate, which seeks to strengthen governance and improve quality of life in Canada's North through active participation in multilateral (Arctic Council) and bilateral fora in the Arctic through various means: provision of policy and organizational support to Canada's Senior Arctic Officials (SAOs) and implementation of Canadian initiatives under the Arctic Council Sustainable Development Working Group (SDWG); coordination of the development and implementation of the Work Plan for the Memorandum of Understanding on Northern Development and Aboriginal Issues with Russia (completed September 2014); serving as the focal point for Northern Affairs Organization's contribution to AANDC's International Engagement Strategy and Action Plan; and promotion of the engagement of Indigenous organizations in Arctic cooperation programs.

Note: Formerly Record number CIRNAC NAP 396

Document types: Briefing notes, reports, action plan, strategic plan and memorandum of understanding.

Record number: CIRNAC NAO 396

Northern Economic Development

Description: Includes records related to the planning and development of programs to encourage economic development in the North.

Note: Formerly record number CIRNAC NAP 266.

Document types: Studies, briefing notes, presentations, correspondence and committee minutes.

Record number: CIRNAC NAO 266

Inuit Loan Fund

Description: Contains personal and financial information about individual applicants. Records in the bank concern Inuit exclusively.

Note: Now related to record number CIRNAC NAO 266.

Class of individuals: This personal information concerns Inuit individuals, groups, companies and corporations (including co-operatives) applying for loans from the Inuit Loan Fund.

Purpose: The purpose of this bank is to record applications for loans from the Inuit Loan Fund.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and disposal standards: Records are retained for 6 fiscal years after repayment of the loan and are then transferred to Library and Archives Canada.

RDA number: 78/032
Related record number: CIRNAC NAO 266
TBS registration: 002528
Bank number: CIRNAC PPU 136

Small Business Loan Fund

Description: Contains personal information on individuals applying for or receiving funds.

Note: Now related to record number CIRNAC NAO 266.

Class of individuals: Individuals applying for or receiving funds.

Purpose: The purpose of this bank is to maintain records of small business loans in the Yukon Territory. It is also used to monitor the repayment of loans by individuals.

Consistent Uses: Verification of information with other organizations, including data matching.

Retention and disposal standards: Records are retained for 10 fiscal years after repayment of the loan and are then destroyed.

RDA number: 78/032
Related Record number: CIRNAC NAO 266
TBS registration: 002529
Bank number: CIRNAC PPU 140

Devolution of Health Services

Description: Includes records related to devolution negotiations to transfer the responsibility for health services, which have been devolved to each territorial government. Records may refer to: the process to negotiate and implement the transfer of health services; various positions taken by the federal and territorial government during the process; issues where there were common views or where differences arose; the health programs and responsibilities devolved to the territories and programs and responsibilities retained by the Government of Canada; hospitals and other facilities that were devolved; funding for the devolved health programs; assets transferred including human resources, records, contracts, and properties; correspondence among parties on relevant issues; outcomes from intergovernmental meetings; and key areas where ministers were required to make decisions within the federal system and documents to support such decisions.

Note: Formerly record number CIRNAC NAP 203.

Document types: Devolution transfer agreements, processes, lists, contracts, meeting agendas, minutes, program related documents, briefing notes, decks, and other briefing materials, correspondence and health devolution negotiations documents, as well as providing supporting advice.

Record number: CIRNAC NAO 203

Hospital and Physician Services Northwest Territories and Nunavut

Description: Includes records related to the administration of financial grant agreements to reimburse the Government of the Northwest Territories and the Government of Nunavut for a portion of the territorial governments' costs in providing hospital services and physician services to Status Indians and Inuit residing in the respective territory. This includes administration of Annual Grant Agreements for Hospital and Physician Services for Aboriginal people in the territories.

Note: Formerly record number CIRNAC NAP 180

Document types: Grant agreements, briefing materials, correspondence, meeting agendas, minutes, correspondence and e-mails.

Record number: CIRNAC NAO 180

Climate Change Adaptation and Clean Energy

Program description

This program contributes to increasing the resilience of Northern and Indigenous communities by supporting the integration of climate information in decisions, reducing reliance on diesel and Greenhouse Gas emissions. The program takes a collaborative and capacity building approach, working with provincial and territorial governments, communities and Indigenous organizations to first identify priorities and then provide direct funding support for territorial governments and Indigenous communities to: monitor, collect and develop climate data and information; to conduct assessments to identify the impacts of climate change that affect them; and plan to address these risks. Funding is also provided to support to Northern communities, governments, and organizations to plan and construct renewable energy and energy efficiency projects. The implementation of adaptation measures will lead to increased resilience and support the ultimate outcome that Indigenous and Northern communities strengthen their capacity to adapt to changing environments. This program supports the Core Responsibility Community and Regional Development.

Climate Change Adaptation Program

Description: Includes records related to initiatives at the community level that assess the vulnerabilities of Indigenous and Northern communities to the impacts of climate change. Program clients include community representatives, Indigenous and Northern organizations and governments, research institutes, and non-government associations. Documents that support the delivery and work of the adaptation program largely through the submission of funding proposals are created, captured and maintained within CIRNAC.

Document types: Briefing notes, presentations, project proposals, project proposal submission criteria and templates, evaluation criteria and project assessment results, funding and other financial arrangements, correspondence to and from project proponents, contractual arrangements, contribution agreements, project reports, program policies and operational procedures.

Record number: CIRNAC NAO 1008

Northern Strategic and Science Policy

Program description

Under the department's Core Responsibility of Northern Affairs, the overarching objectives of Northern Strategic and Science Policy are to ensure that Canadians benefit from well-informed northern policy and that Canada is a leader in integrated policy development. The program supports the development of federal scientific and strategic policy for the North and seeks to inform strong policy analysis, based on inclusive engagement, best available research and Indigenous knowledge. The focus of this program is on: coordinating a whole-of-government approach to Northern policy challenges; providing advice and strategic direction to federal policies and programming in the North; assessing, managing and communicating scientific data and results; and contributing expertise to help shape public policy making.

Science Initiatives

This sub-program works to position Canada as a leader in Arctic science through the establishment of the Canadian High Arctic Research Station. The station will be a world-class, year-round, multidisciplinary facility on the cutting edge of Arctic issues that will anchor a strong research presence in Canada's Arctic to serve Canada and the world. It will advance Canada's knowledge of the Arctic in order to improve economic opportunities, environmental stewardship, and the quality of life of Northerners and all Canadians.

Advisory Committee on Northern Development

Description: Includes records related to the support of the Advisory Committee on Northern Development.

Note: Formerly record number CIRNAC NAP 156.

Document types: Sub-committees on communications, science and technology, transportation, finance, employment of Indigenous peoples in the North, Northern training programs, agendas, and minutes.

Record number: CIRNAC NAO 156

Northern Science Policy

Description: Records and information outline and support the delivery of the Canadian High Arctic Research Station (CHARS), including support to the activities of the CHARS and the transition for the new governance structure established by the Canadian High Artic Research Station Act, as well as documents for the design and construction phases of the project. The design and delivery of CHARS is a multi-phase project aimed at delivering a world-class research facility to improve our understanding of the northern environment. Other documentation supports the unit's engagement in various Arctic science policy initiatives underpinning Canada's Northern Strategy objectives, including collaborations and agreements with domestic and international partners and coordination of various committees.

Document types: Documents in support of CHARS: feasibility study, design documents, tenders, construction plans, papers, correspondence and other decision documentation related to the science and technology program of CHARS Overall: briefing notes, presentations, agendas, meeting notes, agreements, memoranda of understanding, reports.

Record number: CIRNAC NAO 1005

Northern Regulatory and Legislative Frameworks

Program description

This program focuses on the management, sustainable development and regulatory oversight of the land, water, natural resources, and environment of the North, delivering on the department's role as the Government of Canada's natural resource manager in Nunavut and the Northern offshore and its post-devolution responsibilities in the Northwest Territories and Yukon. This program advances the sustainable management of northern lands and resources, through: managing oil and gas resources development; supporting the sustainable management of active mineral exploration and development in the remaining department-managed land and water areas in the North; and supporting an efficient and effective legislative and regulatory environment that respects and reflects settled land claim and self-government agreements and that ensures the sustainable use and development of natural resources in partnership with Northern communities.

Land and Water Management

This sub-program manages the land and water interests of Northern communities, Indigenous peoples and other Canadians in Nunavut and in lands managed by the Department in the Northwest Territories and Yukon. This is achieved through development, approval and implementation of sound land use plans, environmental monitoring, administration of land rights, provision of inspection and investigation services for land use permits and water licenses, and management of their securities.

Northern Water Resources

Description: Includes records related to the development, implementation, and interpretation of legislation and policy relating to water resource management in the North. Information on the management of water resources in the North includes water licenses, trans-boundary water management agreements, and the collection of data on water quality and quantity through the Hydrometric Network, and specific studies and programs such as the Northern Water Resources Studies Program. Also contains information on international and interdepartmental committees regarding arctic offshore waters and records of securities and agreements held under the Arctic Waters Pollution Protection Act. Control, development and management of water resources in the Northwest Territories and Nunavut are included.

Note: Formerly Record number CIRNAC NAP 251.

Document types: Water licenses, briefing notes, correspondence, meeting records, presentations, policy, legislation and regulations, reports, studies and surveys, financial contracts, and agreements.

Record number: CIRNAC NAO 251

Northern Resource Legislation, Policy and Planning Regulatory Review

Description: Includes records related to expertise and advice on Northern resource management issues, interpreting legislation and mandate and governance issues related to Northern boards. This activity includes providing input on unsettled land claims and assistance with formal negotiations. Records also describe the development, review and amending of resource management legislation (regulatory reviews and processes) regulations and pieces of legislation with respect to settled land claim agreements.

Note: Formerly record number CIRNAC NAP 321.

Document types: Briefing notes, presentations, correspondence, Memoranda to Cabinet, Treasury Board Submissions, articles, reports, departmental positions and advice, communication documents and strategies, meeting agendas, internal analysis documents, policy research and papers, work plans, consultation strategies and documents, draft legislation, and legislation.

Record number: CIRNAC NAO 321

Exploration and Geological Services

Description: Includes records related to the production and dissemination of geological information for the Northwest Territories and Nunavut. Maps and technical geology reports are prepared by the regional geoscience offices. Published and unpublished maps and reports are open for viewing by the public. This includes the representation work reports submitted by mineral tenure holders, who are responsible for reporting geological work in order to maintain their mineral tenure. Records also include specialized libraries for air photos and drill cores.

Note: Formerly record number CIRNAC NAP 296.

Document types: Maps and reports and (including open-file maps and reports and those submitted for representation work requirements) and, also, specialized libraries for air photos and drill cores.

Record number: CIRNAC NAO 296

Environmental Assessment, Conservation and Land Use Planning

Description: Includes records related to the protection, monitoring and conservation of natural resources, cultural lands, the northern environment and the health and welfare of northerners, Indigenous peoples, and Canadians generally on federal lands in the Northwest Territories, Nunavut and in the Northern offshore. This activity provides subject matter expertise for policy development, land use planning, environmental assessment and environmental monitoring programs or initiatives. The activities constitute participation in the established land and water management processes within Nunavut and the Northwest Territories, and directly through Indigenous and public consultation in environmental assessments and the issuance of the appropriate authorities as outlined in applicable legislation and regulations.

Note: Formerly record number AANDC NAO 1042, AANDC NAO 1043 and AANDC NAO 261.

Document types: Environmental assessments, draft and final Northern land use plans, land use planning reviews and implementation documents, land use agreements and maps, correspondence, briefing notes, presentations, departmental positions and advice, communication documents and strategies, internal analysis documents, policy research and papers, strategic plans, state of knowledge reports, scientific publications, traditional knowledge publications, work plans, contracts, statement of work, monitoring protocols, guidance documentation, evaluation criteria, and requests for proposals.

Record number: CIRNAC NAO 1401

Northern Lands

Description: Includes records related to the protection, conservation, management and administration of territorial lands under the control of the department.

Note: Formerly record number CIRNAC NAP 246. Claims arranged individually; Arctic land use projects arranged by project name.

Document types: Briefing notes, correspondence, meeting records, presentations, policy, guidelines, legislation and regulations, reports, studies and surveys, maps financial contracts, and agreements pertaining to territorial lands.

Record number: CIRNAC NAO 246

Territorial Lands and Land Use Records

Description: Contains Application for Federal Crown Land forms and supporting documentation; the forms are kept in the regional office. Applications and Inspection reports have personal information and identifiers used for program administrative purposes.

Note: Now related to record number CIRNAC NAO 246.

Class of individuals: Individuals who submit an Application for Federal Crown Land.

Purpose: The purpose of this bank is to maintain a record of transactions dealing with surface interests in federal Crown lands. As per Section 6 of the Department of Crown-Indigenous Relations and Northern Affairs Act and other applicable legislation or regulations required in the management of Lands North of 60.

Consistent Uses: The personal information is used to contact and locate proponents with respect to registering and monitoring the administration of the sale, leasing or other disposition of territorial lands and land use activities, including inspection reports.

Retention and disposal standards: Records are retained indefinitely.

RDA number: 2000/015
Related Record number: CIRNAC NAO 246
TBS registration: 002532
Record number: CIRNAC PPU 150

Northern and Arctic Environmental Sustainability

Program description

Northern and Arctic Environmental Sustainability contributes to a healthy and sustainable environment for the benefit of Northern communities by a sustainable management of land and resources in Indigenous communities and the North. The program ensures that decision making is fully informed by providing scientific and policy reports and advice and by co-developing strategic plans to address environmental concerns and impacts. The program ensures efficient and effective monitoring systems in the North by coordinating, generating and managing scientific and environmental data and by publishing results and data.

Arctic Regional Environmental Studies

Description: Includes records related to the Arctic Regional Environmental Studies program (ARES) that document funding and reporting on ARES 5-year implementation. Includes documentation associated with research projects, funding agreements Indigenous Organizations, interdepartmental letters of agreement with other government departments, annual financial reports and project progress reports, and contracts associated with ARES projects.

Document types: Research project proposals, funding notification letters, funding agreements, interdepartmental letters of agreement, professional services contracts, financial reports, annual summary progress reports, workshop reports, working group reports, briefing notes and press releases.

Record number: CIRNAC NAO 397

Northern Land, Resources and Environmental Management

This program focuses on the management, sustainable development and regulatory oversight of the land, water, natural resources, and environment of the North, delivering on the department's role as the Government of Canada's natural resource manager in Nunavut and the offshore, and its post-devolution responsibilities in the Northwest Territories and the Yukon. This program involves: managing oil and gas resources development; supporting the sustainable management of active mineral exploration and development; supporting the sound management of contaminated sites, Nunavut and the few remaining CIRNAC-managed land and water areas in the North; and ensuring the completion of territorial land-use planning including zones for conservation, development and other uses. Northern communities will benefit from economic opportunities and sustainable development.

Petroleum and Minerals

This sub-program manages the petroleum and mineral resource interests of Northerners, Aboriginal peoples, and Canadians generally on federal lands in the Northwest Territories, Nunavut and the northern offshore. This is accomplished through the assessment and management of petroleum and mineral resources, collection of Crown royalties, participation in project assessments, land-use planning, and the promotion of Indigenous participation in resource development. It regularly engages federal, territorial and Indigenous organizations to consider socio-cultural and environmental sensitivities related to petroleum and mineral activities. This sub-program also manages rights issuance for new petroleum exploration rights, terms and conditions of exploration and production licenses, and maintains a rights registry that is open to the public.

Oil and Gas Lands

Description: Includes records relating to the control, development and management of oil and gas lands in the North. CIRNAC governs the allocation of Crown lands to the private sector for oil and gas exploration, sets and collects royalties, and approves benefit plans before development takes place in a given area. Benefit plans define oil and gas operators' policies and activities to maximize employment and training prospects for those living in the North.

Note: Formerly record number CIRNAC NAP 306.

Document types: Agreements, oil and gas rights including licenses and permits, correspondence, standard data on expenditures and revenues, reporting and forecasts, assessments, policies, project files, benefits plans and annual benefits reports, register of title documents, prospectus of Northern petroleum geology, Northern Oil and Gas Bulletins, and annual reports.

Record number: CIRNAC NAO 306

Environmental Studies Research Funds

Description: Includes records related to the Environmental Studies Research Fund (ESRF) and CIRNAC's responsibility for management of the Northern component of the ESRF.

Note: The ESRF is administered by Natural Resources Canada, which holds complete records demonstrating products of the ESRF.

Document types: Meeting minutes, study publications and presentations, ministerial briefings, correspondence, appointment letters, and budgets.

Record number: CIRNAC NAO 1006

Pipelines

Description: Includes records related to pipelines for the department's focus on regulatory responsibilities under the Territorial Lands Act and the Mackenzie Valley Resource Management Act that include regulating and managing surface land activities on Crown land; and inspecting and enforcing the terms and conditions of water licenses and land use permits.

Note: Formerly record number INA NAP 201.

Document types: Pipeline proposals, briefing notes, correspondence, reports, and studies.

Record number: CIRNAC NAO 201

Northern Mining administration as a quality

Description: Includes records related to the administration of mineral tenures and mining. Records may refer to: mineral claims, prospecting permits, mining leases, mining royalties, inspections of mineral tenures, requests whereby the minister is asked to review a decision made or an action taken under the Northwest Territories Mining Regulations and the Nunavut Mining Regulations, mineral and coal procedures, coal exploration licenses, coal leases, coal permits, quartz mining records, amendments to regulations, companies working in the north, technical exploratory work reports, geological exploration, geology of the territories, information on prospecting, research on mining and exploration activities, exports, and reports, statistics, studies and surveys related to mining and exploration.

Note: Formerly record number CIRNAC NAP 286.

Document types: Applications, claims, maps, letters, licenses, research papers, working notes, emails, permits and reports, spread sheets, regulations and related policy instrument, requests for copies of tenure records, procedure manuals, correspondence, royalty returns, audits, requests for ministerial reviews, briefing notes, transcripts of oral hearings, meeting notes, and decisions of the official conducting reviews on behalf of the minister.

Record number: CIRNAC NAO 286

Northern Mining Royalty Management

Description: This bank describes information that is used in support of mineral rights administration and the collection of mining royalties. Personal information may include name, contact information, age, occupation, name of spouse, financial and medical information, other identification numbers, and signature.

Class of individuals: Prospectors and their spouses and other mining industry personnel, agents, representatives of companies, corporations or associations, notaries public, commissioners for oaths, and witnesses.

Purpose: Personal information is used to administer the mineral and environmental programs, including the collection of royalties, and to establish an inventory of mining rights. Personal information is collected pursuant to s. 4 of the Department of Crown-Indigenous Relations and Northern Affairs Act, the Northwest Territories Mining Regulations and the Nunavut Mining Regulations, under the s. 12 of Territorial Lands Act.

Consistent Uses: Royalty payment information will be shared with Public Works and Government Services Canada (PWGSC PCU 712 Receiver General Payments, PWGSC PPU 717 Receiver General Deposits) to process payments to the federal government. The information, excluding information related to the collection of mining royalties, is also used to maintain a public record of mineral rights and is open to public inspection in accordance with the terms stipulated in the Northwest Territories Mining Regulations and the Nunavut Mining Regulations. Information related to the collection of mining royalties may be disclosed where required under land claims agreement or under exchange agreements entered into by the minister with other governments or aboriginal organizations for the purpose of administering the royalty regime. The information may also be used or disclosed for evaluation and reporting purposes.

Retention and disposal standards: Royalty records are retained for 30 years after last administrative use and are then transferred to Library and Archives Canada.

Non royalty records, excluding applications for prospecting permits, are retained for 10 years after last administrative use and are then transferred to Library and Archives Canada. Applications for prospecting permits are retained for 6 years after last administrative use and are then destroyed.

RDA number: 2000/015
Related record number: CIRNAC NAO 286
TBS registration: 20100112
Bank number: CIRNAC PPU 806

Prospectors' Assistance

Description: Contains information about applicants that is supplied according to the Prospectors' Assistance Program Regulations.

Note: Now related to record number CIRNAC NAO 286. This program is currently inactive.

Class of individuals: Individuals applying for the Prospectors' Assistance Program.

Purpose: The purpose of this bank is to record and maintain applications for the Prospectors' Assistance Program.

Consistent Uses: The bank is also used to monitor the Prospectors' Assistance Program.

Retention and disposal standards: Records are retained for 6 years after each case is closed and are then transferred to Library and Archives Canada.

RDA number: 2000/015
Related record number: CIRNAC NAO 286
TBS registration: 002533
Bank number: CIRNAC PPU 155

Northern Science and Technology

This program aims to support scientific research and technology in the North through programs and infrastructure to ensure domestic and international policy on key issues for the North is better informed by a scientific knowledge base. The focus of this program is: researching and monitoring contaminants and their impacts on the ecosystem and human health through the Northern Contaminants Program; assessing, managing and communicating scientific data and results, and contributing expertise to help inform public policy making and international controls on certain contaminants; and supporting work to establish the Canadian High Arctic Research Station. Northern communities will benefit from a knowledge base that supports health and sustainable development and the positioning of Canada as an international leader in Arctic science and technology.

Northern Contaminants

This sub-program engages Northern communities and scientists in researching and monitoring of long-range contaminants in the Canadian Arctic. The data generated by the Northern Contaminants Program is used to assess ecosystem and human health, and the findings of these assessments inform policy, resulting in action to eliminate contaminants from long-range sources. This supports the safety and security of traditional country foods that are important to the health of Northern communities. The sub-program also contributes to scientific data to contaminants-related international agreements and assessments, helping to position Canada as an international leader in Arctic science. These international agreements will improve the health of Northern communities and wildlife over the long term.

Northern Contaminants Program

Description: Includes records related to the Northern Contaminants Program (NCP) that document annual solicitation, review, funding and reporting of and from NCP projects, documentation associated with annual calls for proposals including strategic blueprints, project proposals from applicants, proposal review tables, funding notification letters to applicants, comprehensive funding agreements with universities, territorial and Northern provincial governments, and Northern communities, interdepartmental letters of agreement with other government departments, financial reports from project leaders, annual synopsis of research reports from project leaders, and plain language project summaries, all of which are generated and maintained on an annual basis. Other publications are produced periodically and include Canadian Arctic Contaminant Assessment Reports, fact sheets, posters, and brochures.

Note: Formerly record number CIRNAC NCP 1041.

Document types: Calls for proposals, subprogram blueprints, proposal review and evaluation process and criteria, project proposals, proposal review tables, funding notification letters, comprehensive funding agreements, workshop agendas, presentations, interdepartmental letters of agreement, technical and plain-language publications, professional services contracts, financial reports, annual synopsis of research reports, project summaries, guidelines for responsible research, operational management guide, minutes of meetings, briefing notes, media lines and associated questions and answers, letters of support.

Record number: CIRNAC NAO 1041

Northern Contaminated Sites Program

The Northern Contaminated Sites Program contributes to community and regional development in the North, and the sustainable management of the lands and resources in Indigenous communities and the North. The Program ensures that contaminated sites in the territories are managed to reduce risk to human and environmental health and safety for all Northern communities through site assessments, care and maintenance, remediation and monitoring. Indigenous and Northern communities benefit from the Program's engagement activities that facilitate improved accessibility of employment and business opportunities created by the Program's projects. This leads to the development and maintenance of long-term partnerships with Indigenous and Northern communities through governance and partnering opportunities, as well as capacity building activities facilitated through the Program's active contaminated sites projects. Northern contaminated sites originated primarily from mining, petroleum, and government military activity dating back over half a century and pose risks to human health and safety, and the fragile northern environment.

Description: Includes records related to the Northern Contaminated Sites Program in the 3 Northern territories. Environmental site assessments, remediation activities, and monitoring activities are the key activities of this program at abandoned mines, exploration sites and military sites. The associated data system is the Integrated Environmental Management System (IEMS), a web-based data management system.

Document types: Identification, assessment and remediation reports; remedial action plans, monitoring reports, and closure reports; policies, corporate procedures, and guidance documents; briefing notes and presentations; correspondence; legal opinions; performance and program reports; meeting records; financial reports and forecasts; contracts, statements of work, and proposals; requests for proposals; standing offer agreements; comprehensive funding agreements; interdepartmental letters of agreements; and professional service contracts.

Record number: CIRNAC NAO 1007

Nutrition North Canada

Program Description

The purpose of Nutrition North Canada is to help lower the high cost of food and staple goods in Northern isolated communities in Alberta, Saskatchewan, Manitoba, Ontario, Quebec, Newfoundland and Labrador, Yukon, the Northwest Territories and Nunavut by providing a subsidy on perishable, nutritious foods. The program's objective is to make these foods and goods more accessible and more affordable than they otherwise would be to residents of eligible isolated northern communities without year round surface transport (road, rail or marine) access. The program is a horizontal initiative, with Indigenous Services Canada, and the Public Health Agency of Canada, complementing the Nutrition North Canada retail subsidy by providing funding to support culturally appropriate retail and community-based nutrition education initiatives that aim to increase knowledge of healthy eating and to develop skills for the selection and preparation of healthy store-bought and traditional or country foods. The Indigenous Services Canada component of the program serves residents of eligible First Nations and Inuit communities, and the Public Health Agency of Canada serves residents of isolated northern communities that fall outside the mandate of Indigenous Services Canada's First Nations and Inuit Health Branch.

Nutrition North Canada

Description: Includes records related to Nutrition North Canada, a retail subsidy program focused on increasing access to perishable, nutrition food and essentials in isolated Northern communities that lack year-round surface transportation. Nutrition North Canada provides subsidies to retailers and suppliers (recipients) who have entered into contribution agreements with the program. Records include applications received from retailers and suppliers, contribution agreements entered into with recipients, data that corroborate compliance with the terms and conditions of the agreements, such as ensuring consumers benefit from the subsidy, and documents pertaining to the program's External Advisory Board.

Note: Replaces for former Class of Record, CIRNAC NAO 397, Northern Air Stage Program.

Document types: Application forms, contribution agreements, evaluation criteria, budgets, risk assessments, correspondence, memoranda, policies, briefings, audit reports, reports on shipping and pricing, advisory board meeting minutes and reports, and Indigenous Services Canada's and the Public Health Agency of Canada's nutritional education program documentation.

Record number: CIRNAC NAO 1100

Canadian High Arctic Research Station (NAO)

Program Description

The Canadian High Arctic Research Station Act, which came into force on June 1, 2015, established Polar Knowledge Canada, a federal research organization that combines the mandate and functions of the Canadian Polar Commission and the Canadian High Arctic Research Station program. Polar Knowledge Canada is responsible for advancing Canada's knowledge of the Arctic and strengthening Canadian leadership in polar science and technology. The new research facility in Cambridge Bay, Nunavut will attract Canadian and international scientists to work on science and technology issues in Canada's North and provide a technology development center, Indigenous or traditional knowledge center and advanced laboratories. This arctic research station has been built by Canadians to serve the world, and to engage Northern communities in cutting-edge science and technology. The management of the station's last phase of construction will remain with CIRNAC until it is complete. Funding authorities for the construction of the station will expire in 2020-2021. CIRNAC's funding for this high arctic research station covered the capital investment and construction period only.

Indigenous Cultural Heritage Development

Description: Includes records related to the production, promotion, presentation and preservation of Indigenous cultural heritage nationally and internationally. Also includes records related to the acquisition and management of the moveable heritage assets held in the Indigenous Art Collection that document original price, accession number, provenance, condition, value, loans, reproductions, location and custodian. Holdings also include information that supports the assessment of the historic, aesthetic or social significance of the works of art and the significance of their individual makers (artists).

Note: The department has played a key role in the support of the development of Indigenous cultural heritage going back to the 1950's. This is the only contemporary departmental repository for documentation related to the history of those activities. Many of the holdings are archival in nature. Information formerly captured in AANDC OCS 171 and AANDC OCS 044.

Document types: Acquisition forms, invoices, artists' biographies, interviews, invitations, theses, archival materials, loan agreements, relevant policy instruments, cultural reports and findings, magazines.

Format: Photographs (photo prints, slides digital images), audio recordings, video recordings (DVD, VHS, Beta) MimsyXG database, exhibition catalogues, paper files.

Record number: CIRNAC OCS 1301

Indigenous Art Program

Description: This bank describes information that is related to the acquisition of works of art for the Indigenous Art Collection. This data includes personal information about Aboriginal artists necessary to solicit their participation in the acquisition process as well as accurately capture the procurement, provenance and heritage value of those works of art selected for the Collection. This data is also used to manage the exhibition and reproduction of works of art from the Collection to ensure the consent and remuneration of the artists. The personal information may include name, contact information, biographical information, date of birth, date of death, educational information, place of birth, place of death and signature.

Note: Bank formerly called: First Nations Artists Files (CIRNAC PPU 200) & Inuit Artists Files (CIRNAC PPU 146). Information may be stored in the following internal systems / databases: Aboriginal Art Collection accession files & MimsyXG Database.

Class of individuals: First Nations, Inuit and Métis, (Canadian Indigenous artists who submit work to the Indigenous Art Centre's art acquisition program), representatives from the artist's estates who can grant copyright approval.

Purpose: The personal information is used to establish an inventory of practicing contemporary Indigenous visual artists to administer, determine eligibility and disburse funds in respect to the activities of the Indigenous art acquisition program as well as to obtain views and opinions on the program's operation. Personal information is collected pursuant to section 20(1) of the Department of Crown Indigenous Relations and Northern Affairs Act.

Consistent Uses: The information may be used or disclosed for the following purposes: ensure the consent and remuneration of the artists in relation to the reproduction and exhibition of their work in the Indigenous Art Collection or determine the provenance and heritage value of works of art from the Indigenous Art Collection or in relation to their consideration for certification as "objects of outstanding significance and national importance" by the Canadian Cultural Property Export Review Board. Information is also used or disclosed for mailing list purposes.

Retention and disposal standards: Records will be retained for 50 years after the death of the artist and then are transferred to Library and Archives Canada as archival records.

RDA number: 76/009 and 88/003
Related record number: CIRNAC OCS 1301
TBS registration: 002540
Bank number: CIRNAC PPU 1304

Internal Services

Internal services contribute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services acquisition services, other administrative services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management

Transfer Payments and Financial Policies

Description: Includes records related to financial mechanism authorities, transfer payment and financial policies, funding agreements, and financial reporting.

Note: Formerly program record number CIRNAC CSS 040.

Document types: Funding agreements.

Record number: CIRNAC CFO 040

Transfer Payments

Description: Financial information related to funding agreements and the processing of payments for grants and contributions to recipients.

Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record number CIRNAC CFO 040.

Class of individuals: First Nations and Inuit.

Purpose: Processing of payments for grants and contributions to recipients.

Consistent uses: The information is used solely for the purpose of processing payments for grants and contributions to recipients.

Retention and disposal standards: Records are retained for 30 years and are then transferred to Library and Archives Canada.

RDA number: 76/009
Related record number: CIRNAC CFO 040
TBS registration: 005291
Bank number: CIRNAC PPU 300

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Record number: CIRNAC PRN 947

Communications

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public, internal or external, receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Public Enquiries Contact Centre Call-Tracking System

Description: The Public Enquiries Contact Centre call tracking system includes records related to enquiries received from the public about Indigenous Services Canada (ISC) and Crown-Indigenous Relations and Northern Affairs Canada's programs, services and operations. The data collected in the call-tracking system includes a brief description of the subject of the enquiry and may include personal information about the requestor, including name, address, phone or fax number and e-mail address. In cases where a client has requested an update on an application for Indian Registration under the Indian Act, the system may also contain other personal information such as a requestor's date of birth and Indian Registration file number or Indian Registration number. The data includes a brief description of the action taken by the Public Enquiries Officer.

Note: Formerly Record number INA CSS 250.

Document types: Database records in electronic formal that include information about the request and the requestor and a brief description of the subject matter of the enquiry and the action taken by the Public Enquiries officer.

Record number: CIRNAC CFO 250

Public Enquiries Contact Centre Call-Tracking System

Description: This database contains records of requests from clients wishing to obtain departmental publications and information about ISC and CIRNAC's programs and services, and related responses. Personal information collected may include the individual's full name, name of organization represented, work and personal mailing address, work and personal telephone, fax number and e-mail address, gender and language as well as Indian Registration file number, Indian Registration number, and date of birth. The database also includes information about the Public Enquiries Assistants who enter data into the system, such as their full names and system user IDs.

Note: Corporate Services Sector no longer exists. Now Chief Financial Officer Sector. Now related to Record number CIRNAC CFO 250.

Class of individuals: Individuals who contact ISC or CIRNAC to obtain information on programs and services and to request departmental publications. Also includes Public Enquiries Assistant and departmental program contacts.

Purpose: The system is used to track enquiries and process product order requests (publications). The system also serves as a knowledge base that provides access to program information used by staff to respond to enquiries.

Consistent uses: The system produces statistical reports showing aggregate data in which no individual identifiers (i.e., personal information) appear. The database may also be used to compile statistics related to the performance of the Public Enquiries Assistant staff (number of calls handled, etc.). Information may be shared with internal security or law enforcement agencies, such as the RCMP (PIB number CMP PPU 005), if threatening calls are received so that appropriate action may be taken, if required.

Retention and disposal standards: Personal Information in the Public Enquiries Contact Center call-tracking System, will be kept for 1 year after a request is received and logged and then will be deleted.

RDA number: 90/000
Related record number: CIRNAC CFO 250
TBS registration: 006445
Bank number: CIRNAC PPU 250

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and plans.

Centre for Integrity, Values and Conflict Resolution

Description: Includes records related to values and ethics, conflict resolution, ombudsman services, harassment complaints, disclosure of wrongdoing and legal assistance and indemnification cases raised by departmental employees and approaches taken to resolve situations. Conduct of employees and issues of ethical behaviour such as conflict of interest, interpersonal conflict, harassment or allegations of wrongdoing. Statistics are kept on the subject and nature of issues.

Document types: Documents include case files, investigation reports, briefing notes, correspondence, emails and faxes.

Record number: CIRNAC DMO 100
TBS registration number: 004260
Bank number: RCAAN PPE 802

Centre for Integrity, Values and Conflict Resolution Case Files

Description: Files contains information on values and ethics, conflict resolution, ombudsman services, harassment complaints, disclosure of wrongdoing and legal assistance and indemnification cases raised by departmental employees as well as approaches taken to solve situations. It also includes information on follow-up activities.

Class of individuals: Departmental employees at all levels. It may include names, gender and information on employment equity group (voluntary).

Purpose: These files provide information on issues raised and are maintained by the Centre for Integrity, Values and Conflict Resolution.

Consistent uses: No consistent uses.

Retention and disposal standards: Confidential Reports and Conflict of Interest case records are retained by the institution for duration of employment plus 2 years, then destroyed. Ombudsman service records and conflict resolution case records are retained for 2 years after last administrative action, then destroyed. All other files are retained for 5 years after last administrative action, then destroyed. This standard is under review.

RDA number: 98/005
Related record number: AANDC DMO 100
TBS registration: 004260
Bank number: CIRNAC PPE 802

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Litigation Management Oversight Directorate Files and Case Management Databases

Description: Includes records related to Litigation Management Oversight Directorate's (LMOD) activities regarding management, resolution and prevention of CIRNAC's litigation. The majority of material created and documentation assembled concerns litigation case research and financial management. Directorate files pertain to the management of individual litigation cases, as well as analysis of issues emerging from CIRNAC and ISC's litigation case inventory.

Note: Some information assembled or tracked by LMOD resides in specific database platforms, namely the Litigation Management System (LMS), AD Summation, and Nuix.

Document types: Case files; case summaries, databases containing key case information, legal opinions, guides and templates related to litigation management and resolution processes, court rulings, copies of court documents, correspondence between government officials, and between Canada and other parties at court, policy advice, research reports, research and evidentiary document collections, contracts and invoices for research and expert services, invoices for legal representation, out-of-court settlement documentation.

Record number: CIRNAC PSD 393

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and plans.

Gender-Based Analysis

Description: Includes records related to CIRNAC'S Gender-Based Analysis Policy, Gender-Based Analysis Guides and gender-based analysis plus (GBA+) as it pertains to the ongoing coordination of CIRNAC'S Gender-Based Analysis Policy.

Document types: CIRNAC'S Gender-Based Analysis Policy, CIRNAC'S Gender-Based Analysis Guides, notes on national and international conferences and on interdepartmental committee meetings on GBA+, presentations, correspondence, briefing notes, reports, communications and training tools.

Record number: AANDC PSD 434

Internal Audit

Description: This bank describes personal information related to a government institution's internal audit program, or horizontal audits directed, led or performed by the Office of the Comptroller General (Treasury Board of Canada Secretariat) or the Office of the Auditor General. Personal information may include name, contact information, signature, employee identification number, financial information, gender, and other personal information in relevant records held by the institution.

Note: Personal information in the institution's records may be disclosed to the Office of the Auditor General for the purposes of audits or studies.

Class of individuals: Employees and former employees of the institution, contractors, representatives of companies.

Purpose: Personal information is used to perform the institution's internal audit program. In some cases, the audit program may include an investigative function (e.g., fraud, investigation). For many institutions, information is collected pursuant to sections 7 and 16 of the Financial Administration Act. For those institutions not subject to the Act, consult the institution's Access to Information and Privacy Coordinator to determine the legal authority for the collection.

Consistent Uses: Information may be shared with responsible managers, and in some cases, the government institution Audit Committee, the Audit Committee of the Board of Directors, the Board of Directors, or the Office of the Auditor General. Information may be also be shared with:

Retention and disposal standards: For information about the length of time that specific types of common administrative records are maintained by a government institution, including the final disposition of those records, please contact the institution's Access to Information and Privacy Coordinator.

RDA number: 99/004
Related Class of record number: PRN 916
Bank number: CIRNAC PSU 941

Allegations and Complaints

Description: The Assessment and Investigation Services Branch (AISB) is a component of the Audit and Evaluation Sector. AISB is responsible for planning, organizing and conducting/managing examinations, assessments, investigations, forensic audits and special examinations based on allegations received from First Nation and Inuit members, Chief and councils, CIRNAC employees, suppliers and contractors, and the general public related to the misuse or misappropriation of CIRNAC funding or wrongdoing. AISB is also responsible for assessing and processing band members' complaints related to the provision and administration of programs and services in accordance with the terms and conditions of funding agreements.

AISB uses the software TeamMate to track allegations and complaints and to assist AISB in its reporting requirements.

Note: Formerly record number AANDC OCS 151.

Document types: Policy on Dealing with Allegations and Complaints; Department of Crown-Indigenous Relations and Northern Affairs Act; Indian Act, s. 3; the Financial Administration Act, s. 16(4), s. 74 to s. 80; Privacy Act, s. 8(2); Department program mandates and policies. Information on allegations (misuse or misappropriation of funds) and complaints (concerning service delivery). Documents include case files, correspondence, emails, faxes and reports.

Record number: CIRNAC AES 151

Allegations and Complaints

Description: This bank describes information that is related to the details of allegations and complaints received by ISC or CIRNAC from individuals across Canada as it pertains to the misuse or misappropriation of ISC or CIRNAC funding or wrongdoing. The personal information may include name, contact information and description or nature of the complaint.

Note: TeamMate is the database containing information on Allegations and Complaints

Class of individuals: General public, First Nations, Inuit and Métis individuals.

Purpose: The personal information is used to enable the Department to respond to allegations and complaints and take appropriate action. Personal information is collected pursuant to the Department of Indian Affairs and Northern Development Act, s. 4 & 5; the Indian Act, s.3; the Financial Administration Act, s.16(4), s74 to s. 80.

Consistent Uses: The information may be used to provide annual statistics for analysis and identification of any emerging trends so that corrective action may be taken, where warranted. Information may also be disclosed to other federal departments such as Health Canada, to policing authorities and to contracted forensic audit firms, as required.

Retention and disposal standards: Records are retained for 5 years after the last administrative action then securely disposed. This standard is under review by Library and Archives Canada.

RDA number: Under review/development.
Related record number: CIRNAC AES 151, ISC FNI 005 First Nations and Inuit Healthy Child Development, ISC FNI 010 First Nations and Inuit Mental Wellness, ISC FNI 015 First Nations and Inuit Healthy Living, ISC 0F5 First Nations and Inuit Supplementary Health Benefits
TBS registration: 004454
Bank number: CIRNAC PPU 151

Manuals

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