The Reporting Guide

Financial reporting requirements

Reporting on the use of public funds to community members and to Canadians is an essential element of the management control framework for transfer payments at Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC).

Financial reporting is undertaken to gather information on whether funds provided are spent on the purposes intended, that terms and conditions of funding agreements are met, and that the recipient's financial situation is sufficiently stable in order to assure continued delivery of funded programs and/or services.

All governing bodies are ultimately accountable to their stakeholders. As such, CIRNAC must demonstrate to the Canadian public, through the Minister, Parliament and the Auditor General of Canada that all funds, including those transferred to First Nations and other recipients are spent in accordance with the terms and conditions of funding agreements.

Below are the financial reporting requirements that funding recipients are expected to meet:

Program reporting requirements

Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) collects program data to support statutory requirements, resource allocation, performance reporting, accountability, program planning, policy analysis and operational requirements.

Below are the program reporting templates, listed by subject matter, that funding recipients may be required to complete under their funding agreements. Funding recipients are not required to complete any templates other than those listed to fulfill the program reporting requirements of their funding agreements.

For ease of reference, the corresponding Data Collection Instrument (DCI) number is listed next to the templates allowing recipients to be sure they are completing the correct program report as listed in their funding agreement with the Department.

New Fiscal Relationship

This year as a result of the co-development work between Indigenous Services Canada and the Assembly of First Nations to establish a new fiscal relationship, the Department is now offering 10-Year Grants with reduced reporting requirements for eligible First Nations. Please see the New Fiscal Relationship section in the Reporting Guide for a list of the Data Collection Instruments required for First Nation recipients under the 10-Year Grant.

Notice:

For previous years' form templates, please contact Forms Services formulaires-forms@aadnc-aandc.gc.ca or your regional office.

Note:

If you are having difficulty accessing a PDF document, please visit our Help page.

Program Reporting Forms – Data Collection Instruments (DCIs) 2020-2021

DCI Number DCI title Subject Area
DCI# 41772 Federal Interlocutor Contribution Program Report
Aboriginal Peoples and Communities
DCI# 1323248 Basic Organizational Capacity Program Annual Report
Aboriginal Partnerships/Tools for Governance
DCI# 3842730 Funding for Negotiations and Implementing Bodies Under Special Claims
Acts, Agreements and Treaties
DCI# 471935 Lands and Economic Development Services Program (LEDSP) - Planned Activities and Report
Lands and Economic Development
DCI# 472939 Lands and Economic Development Programs - Project Status Report
Lands and Economic Development
DCI# 10067812 Reserve Lands and Environment Management Program (RLEMP) - Activity Report
Lands and Economic Development
DCI# 41840 Northern Affairs Organization - Activities and Expenditures Report
Northern Affairs Organization
DCI# 7914452 Northern Contaminated Sites Program Reports
Northern Affairs Organization
DCI# 7914464 Nutrition North Canada (NNC) Report
Northern Affairs Organization
DCI# 51373868 Northern Participant Funding Program - Activity Report
Northern Affairs Organization
DCI# 432405 New Paths for Education Project Report - Data Field List (In Progress)
Education
DCI# 434342 First Nations and Inuit Youth Employment Strategy - Youth Evaluation - Data Field List (In Progress)
Education
DCI# 434111 Post-Secondary Partnerships Program Report - Data Field List (In Progress)
Education
DCI# 434352 First Nations and Inuit Youth Employment Strategy (FNIYES) Report and corresponding FNIYES Youth Evaluations - Data Field List (In Progress)
Education
DCI# 461821 Invoices for Educational Services - Data Field List
Education
DCI# 462572 Nominal Roll Student and Education Staff Census Report - Data Field List (In Progress)
New Fiscal Relationship
DCI# 462572 Nominal Roll Student and Education Staff Census Report - Data Field List (In Progress)
Education
DCI# 471989 High-Cost Special Education Program Report - Data Field List
Education
DCI# 515786 First Nation and Inuit Cultural Education Centres Program Report - Data Field List
Education
DCI# 1770281 Education Partnerships Program Report - Data Field List (In Progress)
Education
DCI# 4016769 Annual Register of Post-Secondary Education Students - Data Field List (In Progress)
New Fiscal Relationship
DCI# 4016769 Annual Register of Post-Secondary Education Students - Data Field List (In Progress)
Education
DCI# 33322740 First Nation Elementary and Secondary Educational Advancement Report - Data Field List (In Progress)
New Fiscal Relationship
DCI# 33322740 First Nation Elementary and Secondary Educational Advancement Report - Data Field List (In Progress)
Education
DCI# 45901064 Inuit Post-Secondary Education Report - Data Field List (In Progress)
Education
DCI# 45904390 Métis Nation Post-Secondary Education Report - Data Field List (In Progress)
Education
DCI# 41784 Employee Benefits Report
Governance
DCI# 41701 Community Infrastructure and Housing Annual Report
Infrastructure and Housing
DCI# 460649 Asset Condition Reporting System (ACRS) Projects Annual Report
Infrastructure and Housing
DCI# 460671 Capital Projects Report
Infrastructure and Housing
DCI# 460674 First Nations Infrastructure Investment Plan - Annual Report
Infrastructure and Housing
DCI# 455897 Income Assistance Report (In Progress)
Social Programs
DCI# 455897A Income Assistance Report (In Progress)
Social Programs
DCI# 455917 Child and Family Services Maintenance Report
Social Programs
DCI# 455937 Assisted Living Report
Social Programs
DCI# 455955 Family Violence Shelter and Prevention Project Annual Report
Social Programs
DCI# 1208367 First Nations Child and Family Services Annual Final Report
Social Programs
DCI# 10832609 First Nations Child and Family Services Prevention Report - Data Field List
Social Programs
DCI# 10868729 Urban Programming for Indigenous Peoples Report (In Progress)
Social Programs
DCI# 50944276 Community Well-Being and Jurisdiction Initiatives Reporting Tool - Data Field List
Social Programs
DCI# 33315098 New Fiscal Relationship - Grant Results Report (In Progress)
New Fiscal Relationship
DCI# 4548549 Activities and Expenditures Report
Various Programs
DCI# 5677661 Tribal Council Consolidated Report
Various Programs

2019-2020 – Program Reporting Forms – Data Collection Instruments (DCIs)

Show all or hide all

Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.

Acts, Agreements, and Treaties

Education

IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Governance

Infrastructure and Housing

Lands and Economic Development

New Fiscal Relationship

The list below reflects the Data Collection Instruments (DCIs) required for First Nation recipients under the 10-Year Grant:

Grant recipients will also be required to remit three education DCIs which will be retained in the Education Information System. The list below is the name of these three DCIs. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Note: Grant recipients are required to provide additional documents to maintain grant eligibility and for mutual accountability. Please refer to the New Fiscal Relationship – 10-Year Grant Web page for additional information on reporting for recipients under the new grant.

Northern Affairs Organization

Social Programs


  • Income Assistance Report (DCI# 455897A or DCI# 455897)

    IMPORTANT UPDATE: The Department has decided to delay the implementation of the 2019-2020 Data Collection Instrument (DCI# 455897) to provide more time to facilitate a smoother transition, confirm its alignment with improvements to the Program, and respond to requests from some First Nations to delay its implementation.

    While the transition to the updated data collection instrument (DCI# 455897) is ongoing, please report using Income Assistance Report DCI# 455897A. Also, if you have already started using the current 2019-2020 Income Assistance Data Collection Instrument (DCI# 455897), you have the option to submit it for reporting.

    Should you require training to report or have any questions on this change, please contact your Regional offices.

Various Programs

2018-2019 – Program Reporting Forms – Data Collection Instruments (DCIs)

Show all or hide all

Aboriginal Peoples and Communities

Aboriginal Partnerships/Tools for Governance

  • Basic Organizational Capacity Program Annual Report (DCI# 1323248)
    • Note: The Basic Organizational Capacity Program Annual Report should be generated from the Basic Organizational Capacity Program Funding Application in PDF. Please refer to your electronic version of the application and select the "Generate Report" button.

Acts, Agreements, Treaties

Education

IMPORTANT: The list below is a representation of the data fields. The actual reports are available on the ISC Services Portal or through your Regional Office. Some of these reports will be available with your pre-populated data, which will save you preparation time. If you have any questions please contact your Regional Office.

Governance

Infrastructure and Housing

Lands and Economic Development

Northern Affairs Organization

Social Programs

Various Programs

For any questions regarding reporting requirements and their submission to the Department, please contact the appropriate regional office.

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