Audit of the Emergency Management Assistance Program - Follow-up Report Status Update as of June 30, 2014
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Action Plan Implementation Status Update Report to the Audit Committee - As of June 30, 2014
Regional Operations
| Project Recommendations | Action Plan | Expected Completion Date |
Program Response |
|---|---|---|---|
| 1. The Senior Assistant Deputy Minister, Regional Operations should ensure that the draft EMA Program Performance Measurement Strategy is finalized and that the final version is in alignment with approved program objectives and authorities. The Senior Assistant Deputy Minister should also ensure that a regime of regular monitoring and reporting of program results is implemented. | A PMS for EMAP is currently being drafted and will align with program objectives and authorities. | 2013-2014 Q2 | Status: Completed/On Target Update/Rationale: As of 30/06/2014: A performance measurement strategy for EMAP was approved by the AANDC Evaluation, Performance Measurement and Review Committee (EPMRC) in April 2014. EMD is in the process of implementing the strategy. AES: Implementation ongoing. The recommendation will be closed when the monitoring and reporting regime is implemented. |
| Once the PMS is finalized, EMD will ensure that a regime of regular monitoring and reporting of program results is implemented. | 2014-2015 and ongoing | ||
| 2. The Senior Assistant Deputy Minister, Regional Operations should ensure that a risk-based all-hazards approach to the EMA Program, in accordance with the Emergency Management Act, is adopted. | Sector Operations (SO) will conduct medium- and long-term all-hazards risk assessments for First Nations and use the results to inform AANDC’s emergency management program activities. This will involve steps such as:
|
Completing risk assessment: 2014-2015 Incorporating results into decision making: 2015-2016 |
Status: On Target Update/Rationale: As of 30/06/2014: EMD is working with AANDC regional offices and other partners, including Health Canada, to promote the completion of First Nation risk-based, all-hazard emergency management plans. AANDC will continue to support communities in the development of risk-based all-hazards emergency management plans using a portion of EMAP’s $19.1 million in preparedness and non-structural mitigation funding. Public Safety Canada is currently developing a methodology aimed at gathering risk-related data from across Canada in an effort to develop a national aggregate risk profile to aid emergency management planning and priority setting and to better inform emergency management-related investments. Public Safety Canada expects to complete preliminary trials (with federal partners) through a workshop to be held in 2014. Additionally, Public Safety Canada is working to complete a national forecasting and cost-benefit analysis study related to natural disasters in Canada. These studies are intended to be inclusive of all Canadians. Data from a variety of sources, including AANDC, has been aggregated and preliminary analysis of the data has begun. AES: Implementation ongoing. |
| 3. The Senior Assistant Deputy Minister, Regional Operations should ensure that the EMA Authority and supporting guidelines are reviewed and updated to promote a consistent understanding of eligible projects and expenditures. To ensure effective emergency management activities across AANDC regional offices, the Senior Assistant Deputy Minister, Regional Operations should ensure that standardized processes are developed and implemented so that expectations, objectives and priorities are clear with respect to emergency management plans, procedures for response activities, and after-action reports as well as the approval of emergency expenditures and the scrutiny of invoices. | EMD will address these issues through reviewing EMAP terms and conditions and updating them where necessary. | Review EMAP terms and conditions: 2013-2014 Q3 |
Status: Change in approach (A & B) / On Target (C) Update/Rationale: As of 30/06/2014:
AES: Implementation ongoing. |
| EMAP will also review AANDC’s regional emergency management plans and update them where necessary. | Regional emergency management plans: 2013-2014 Q4 | ||
| EMD, in conjunction with regional offices, will negotiate bilateral arrangements with the provinces which will include approaches to emergency management plans, response activities, after action reports as well as spending and accountability provisions. | Negotiation of bilateral arrangements: 2014-2015 |