Archived - Audit of Band Support Funding - Follow-up Report Status Update as of March 31, 2012

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Action Plan Implementation Status Update Report to the Audit Committee - As of March 31, 2012

Regional Operations - Governance Branch

Audit of Band Support Funding (08/27)
AEC Approval Date: 25/09/2009

Action Plan Expected
Completion Date
1. AANDC, should streamline the current application process to ensure efficiency and the use of the most current programming data. This new application process should become part of BSF Program Policy, and be adopted uniformly across regions. An implementation plan should be created for this new process to address regional communication and training issues. AANDC, in the context of the renewal of the Indian Government Support programs, will seek authority to simplify the funding formula such that funding entitlements will be calculated entirely on the basis of current data already contained in internal AANDC databases, relieving applicants of the burden of submitting data to AANDC. All First Nations communities will have access to the data employed in this calculation. Secure program authority for a new funding formula by April 1, 2010

Implement new automated data collection system by April 1, 2011
Status: Request to close (completed)

As of 31/03/2012:

Program improved within current authority through changes to forms, processes and database. Consolidated reporting was implemented in Q1. The Indian Government Support System was redeveloped in Q4, in a stable platform with linkages to authoritative source systems, significantly reducing the administrative burden and standardizing the application process. Training will be provided in Q1 of the 2012-2013.

AES: Implementation complete. Recommendation to be closed
2. AANDC, Professional and Institutional Development Directorate, should create a model that can be used to accurately calculate the PY data so that it better matches community needs. This model should become part of the BSF Program Policy, and implemented consistently across the regions. AANDC will seek authority for a simpler funding formula which is driven by population, by the volume of other programs managed by the community, and by geographic factors; the new formula will not employ person-year data. Secure program authority for a new funding formula by April 1, 2010 Status:

As of 31/03/2012:

Will be addressed through a technical level update to program terms and conditions, including a simplified program funding formula.

AES: Recommendation is closed.
3. AANDC should ensure that consistent and comprehensive guidelines that outline the appropriate uses of BSF expenses are developed and provided to regional staff and recipients. The Department should establish a communication plan to ensure that the regions and BSF funding recipients clearly understand these guidelines. Training should also be provided to regional program staff to ensure that they are giving consistent and accurate guidance to First Nations on the use of BSF funds. AANDC will seek authority to define the purpose of the grant to be to support First Nations in the execution of functions of government. Regional Operations Sector will provide program guidance to all regional offices regarding these functions. Provide training to regional offices on the purpose of a renewed grant program by December 31, 2010 Status: on-going

As of 31/03/2012:

Will be addressed through a technical level update to program terms and conditions and related program policy. As mentioned in the last update, the role of BSF is being reviewed within the broader context of capacity development (see Capacity Development Audit Action Plan).

AES: Recommendation is obsolete –closed.

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