Archived - Evaluation of the Procurement Strategy for Aboriginal Business - Follow-up Report Status Update as of March 31, 2011

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Action Plan Implementation Status Update Report to the Evaluation, Performance Measurement and Review Committee - As of March 31, 2011

Lands and Economic Development

Evaluation of the Procurement Strategy for Aboriginal Business
AEC Approval Date: 24/09/2009

Project Recommendations Action Plan Expected Completion Date Program Response
1. Revise the goals and objectives of PSAB to move beyond increasing the number and value of set-aside contracts in order to build upon the increasing success of Aboriginal firms in securing non-set-aside federal contracts As part of the Aboriginal Economic Development Framework, PABP has made commitments to:
  • Increase the number of set-asides by 50% over 5 years; and
  • Launch dedicated procurement-readiness training sessions for Aboriginal businesses, PSAB coordinators and procurement officers.
Fiscal year On-going to 2014 Status: Close

As of 30/09/2010

In 2009: 97 set-aside contracts over $25K were awarded to Aboriginal businesses. This is a decrease from 2008 (123), however we anticipate an increase in 2010, due to increased outreach activities.

Procurement Readiness Training for Aboriginal businesses, PSAB coordinators and procurement officers on target: 20 procurement training sessions delivered to date.

AES: Close - On going

2. Work towards having an Aboriginal Benefits Requirement (ABR for procurements not covered by international trade agreements. As part of the Aboriginal Economic Development Framework, PABP will undertake research new measures to increase federal Aboriginal procurement including ABR. March, 2012 Status: Underway

As of 31/03/2011:

PABP is currently working with Health Canada, monitoring an Aboriginal Benefits Requirement (ABR) component for the Health Information and Claim Processing Services (HICPS). HICPS is a five year project valued at over 100 million with $16 million in Aboriginal benefits.

Under the current policy, PSAB does not have the authority to undertake ABR but will be seeking authority under the 21st Century Procurement Strategy to be put forward next year.

AES: Agree

3. Develop and implement a Performance Measurement Strategy (PMStrat) that measures the effectiveness of PSAB and will be used as a basis for gathering PSAB intelligence. Develop a Performance Measurement Strategy (PMStrat) with stakeholder involvement in line with the PMStrat for the Aboriginal Economic Development Framework October 2009 for approval by the Chief Audit and Evaluation Executive and the Evaluation Performance Measurement Review Committee in December 2009. Status: On-Hold

As of 31/03/2011:

In recent meetings with Evaluations and it was concluded that the PMStrat will be put on hold until the submission is completed. Further planning work is completed.

AES: Agree
4. Provide government and private sector with access to a list of pre-qualified Aboriginal suppliers. As part of the Aboriginal Economic Development Framework, PABP has made commitments to:
  • Develop an Aboriginal pre-qualified suppliers list that will be disseminated to government and private sector.
  • Pre-qualify 1000 Aboriginal businesses per year up to 2014.
  • Intra-departmental list by end of 09-10 fiscal year.
  • User-based list accessible by 2011 fiscal year.
Status: Underway

As of 31/03/2011:

Change in strategy: pre-qualification is no longer taking place. The process is being revised to meet the needs of businesses and government and is now called PSAB Registration.

Anticipated number of annual businesses being added is 1000/year.

ILA is being drafted with Industry Canada for INAC to be able to register businesses on the Aboriginal Business Directory (ABD). Registration forms are being sent to businesses to gather registration and capacity data.

AES: No Comment

5. Identify gaps in the capacity of Aboriginal firms to pursue business opportunities in a broad range of sectors and work with OGDs and other organizations to increase capacity(ies) in these areas. A gap analysis in partnership with the Office of Small and Medium Sized Enterprises (OSME) office at PWGSC and the Sectoral Strategies Directorate will be conducted to identify Aboriginal businesses who have been awarded set-aside and/or incidental contracts and their capacity to compete for incidental (non-set-asides) contracts in the future.

The Implementation Secretariat of Treaties and Aboriginal Government will be consulted on this analysis.

November, 2009 Status: Underway

As of 31/03/2011:

Registration forms now gather data on contracts previously awarded to Aboriginal businesses.

AES: No Comment

6. Increase awareness, support and take up for PSAB through, among other possible measures: conferences, trade shows, presentations. As part of the Aboriginal Economic Development Framework, PABP has made commitments to :
  • Increase liaison activities with federal departments and businesses on identified Aboriginal procurement opportunities.
  • Identify upcoming events suitable for PSAB
  • Conduct awareness and outreach activities in collaboration with third parties such as the Interpretation Bulletin and Coordinators' Conference (see recommendation 7).
  • Engage provinces and territories on Aboriginal procurement
  • PSAB Coordinators' conference in Feb 2010.
  • Ongoing participation in conferences and organization of awareness and outreach activities
Status: Request to Close

As of 31/03/2011:

APBP hosted a national training session and exhibition in Winnipeg that had 150 participants including Aboriginal businesses, PSAB coordinators and Government procurement officers.

ILA signed with OSME for outreach to Aboriginal businesses which will assist in creating PSAB awareness. To date: 12 Outreach activities have been attended.

APBP hosted a roundtable discussion with various Aboriginal businesses and organisations and other government departments. The purpose was to engage and develop an ongoing dialogue with our stakeholders in regards to future enhancement of the PSAB.

Working with provinces on extending PSAB to provincial procurement policies (AB, QC & BC) Manitoba and Ontario have incorporated PSAB into their policy with guidance from APBP.

AES: Sufficient Progress, recommend to close.

7. Clarify PSAB criteria for Aboriginal content. Interpretation Bulletin for Aboriginal content and Interpretation bulletin for Mandatory Set-Aside to be prepared. Interpretation Bulletin for Aboriginal content complete. Mandatory set-aside bulletin to be completed by Sept 25, 2009 Status: Complete

As of 31/03/2010

Interpretation Bulletin defining Aboriginal Content completed in January 2009.

Interpretation Bulletin for Mandatory Set-Aside completed and posted online in April 2010.

AES: Close – Fully Implemented

8. Perform an in-depth qualitative and quantitative review of PSAB in fiscal year 2014-2015 for past eight years of PSAB.

*Note 2: Due to the unavailability of a data collection system and raw data, TBS has approved the next evaluation for 2014 with the condition that a data collection system is in place collecting performance data in March, 2010.

Develop a proactive data collection/tracking system for the next evaluation that will give government a clear picture upon which to build future plans. Data collection / tracking system: March 30, 2010

Summative evaluation to be initiated and completed in FY 2014-15

Status: Underway

As of 31/03/2011:

PAPB is working with Industry Canada to modify their ABD database so that PSAB can register businesses and add performance indicators.

AES: No Comment


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